Strategic Executive Admin — Build Systems & Ownership

Nicely Co.; Tulsa (OK); On-site; USD 42,000 - 56,000; Full time

Job summary

Nicely Co. is seeking an Executive Administrative Assistant to strengthen organized administration, scheduling, records, workplace coordination, document quality, confidentiality, and dependable follow-through. This role will turn company priorities into clear, dependable work while partnering directly with colleagues across functions.

As an early-stage company, Nicely Co. will rely on you to build processes, define standards, and implement systems that scale with growth, while exercising sound

Qualifications

• Demonstrated capability in administration, scheduling, records, coordination, and confidentiality.
• Strong written and verbal communication with cross-functional partners.
• Ability to organize ambiguous work and document decisions.

Responsibilities

• Own day-to-day work across organized administration, scheduling, records, workplace coordination, document quality, confidentiality, and dependable follow-through.
• Translate the priorities of the Executive Administrative Assistant role into documented plans, decisions, and measurable outcomes.
• Build lightweight, repeatable processes that fit an early-stage company and can mature over time.
• Collaborate across functions to resolve dependencies and deliver complete outcomes.
• Identify risks early, recommend proportionate solutions, and escalate consequential decisions.
• Maintain accurate documentation and handle company, customer, and employee information responsibly.
• Use relevant evidence and feedback to improve quality, efficiency, and stakeholder experience.
• Communicate progress, constraints, priorities, and results clearly to affected teammates.

Skills

Organized administration

Scheduling

Records management

Confidentiality

Cross-functional communication

Education

Relevant education or experience

Tools

Administration tools

Job description

Nicely Co. is seeking an Executive Administrative Assistant to strengthen organized administration, scheduling, records, workplace coordination, document quality, confidentiality, and dependable follow-through. This role will turn company priorities into clear, dependable work while partnering directly with colleagues across functions.

As an early-stage company, Nicely Co. will rely on you to build processes, define standards, and implement systems that scale with growth, while exercising sound