Early-Stage Admin Manager — Own & Scale Operations

Nicely Co.; Tulsa (OK); On-site; USD 50,000 - 70,000; Full time

Job summary

Nicely Co. is seeking an Administrative Manager to build organized administration, scheduling, records, workplace coordination, document quality, confidentiality, and dependable follow-through. This role will turn priorities into clear, dependable work while partnering directly with colleagues across functions.

Nicely Co. is an early-stage company, so this position will help create processes and internal systems behind the work, not merely inherit a mature playbook.

Qualifications

• Demonstrated capability relevant to organized administration, scheduling, records, workplace coordination, document quality, confidentiality, and dependable follow-through.
• Judgment and ownership appropriate for the Administrative Manager scope.
• Strong written and verbal communication with cross-functional partners.
• Ability to organize ambiguous work and document decisions.

Responsibilities

• Own day-to-day work across administration, scheduling, records, workplace coordination, document quality, confidentiality, and follow-through.
• Translate priorities into documented plans, decisions, and measurable outcomes.
• Build lightweight, repeatable processes for an early-stage company.
• Collaborate across functions to resolve dependencies and deliver outcomes.
• Identify risks early and escalate consequential decisions.
• Maintain accurate documentation and handle sensitive information responsibly.
• Use evidence to improve quality, efficiency, and stakeholder experience.
• Communicate progress, constraints, priorities, and results clearly.

Skills

Administration

Scheduling

Records management

Confidentiality

Communication

Ownership

Process improvement

Job description

Nicely Co. is seeking an Administrative Manager to build organized administration, scheduling, records, workplace coordination, document quality, confidentiality, and dependable follow-through. This role will turn priorities into clear, dependable work while partnering directly with colleagues across functions.

Nicely Co. is an early-stage company, so this position will help create processes and internal systems behind the work, not merely inherit a mature playbook.