Administrative Lead for Early-Stage Growth

Nicely Co.; Tulsa (OK); On-site; USD 42,000 - 64,000; Full time

Job summary

Nicely Co. is seeking an Administrative Assistant to strengthen organized administration, scheduling, records, and confidentiality while partnering across functions. This early-stage role focuses on turning priorities into clear, dependable work and developing scalable internal systems.

You will build processes, maintain documentation, and contribute to the evolving Administration function with autonomy and sound judgment in a dynamic startup setting.

Qualifications

• Experience in organized administration, scheduling, records, and confidentiality.
• Ability to translate priorities into documented plans and measurable outcomes.
• Strong written and verbal communication with cross-functional partners.
• Ability to organize ambiguous work and document decisions.
• Experience building lightweight processes in an early-stage environment.

Responsibilities

• Own day-to-day organized administration, scheduling, records, and confidentiality.
• Translate priorities into documented plans, decisions, and measurable outcomes.
• Build lightweight, repeatable processes suitable for an early-stage company.
• Collaborate across functions to resolve dependencies and deliver outcomes.
• Identify risks and escalate consequential decisions with appropriate solutions.
• Maintain accurate documentation for company, customer, and employee information.
• Communicate progress and priorities clearly to teammates.
• Track results and continuously improve quality and efficiency.

Skills

Organized administration

Scheduling

Documentation

Confidentiality

Cross-functional collaboration

Education

Relevant education or certifications

Tools

Modern admin tools

Job description

Nicely Co. is seeking an Administrative Assistant to strengthen organized administration, scheduling, records, and confidentiality while partnering across functions. This early-stage role focuses on turning priorities into clear, dependable work and developing scalable internal systems.

You will build processes, maintain documentation, and contribute to the evolving Administration function with autonomy and sound judgment in a dynamic startup setting.