Senior Administrative & Ops Lead (Early-Stage)

Nicely Co.; Tulsa (OK); On-site; USD 55,000 - 75,000; Full time

Job summary

Nicely Co. seeks a Senior Administrative Assistant to build and maintain organized administration, scheduling, records, and workplace coordination with strong confidentiality and dependable follow-through.

This early-stage company expects you to shape processes and internal systems, not merely follow a mature playbook. You will partner across functions, turn priorities into plans, and establish lightweight workflows that can scale as the company grows, taking ownership over critical

Qualifications

• Demonstrated capability relevant to organized administration, scheduling, records, workplace coordination, document quality, confidentiality, and dependable follow-through.

Responsibilities

• Own day-to-day work across organized administration, scheduling, records, workplace coordination, document quality, confidentiality, and dependable follow-through.
• Translate the priorities of the Senior Administrative Assistant role into documented plans, decisions, and measurable outcomes.
• Build lightweight, repeatable processes that fit an early-stage company and can mature over time.
• Collaborate across functions to resolve dependencies and deliver complete outcomes.
• Identify risks early, recommend proportionate solutions, and escalate consequential decisions.
• Maintain accurate documentation and handle company, customer, and employee information responsibly.
• Use relevant evidence and feedback to improve quality, efficiency, and stakeholder experience.
• Communicate progress, constraints, priorities, and results clearly to affected teammates.

Skills

Organization

Communication

Documentation

Independent work

Cross-functional collaboration

Ethics & confidentiality

Job description

Nicely Co. seeks a Senior Administrative Assistant to build and maintain organized administration, scheduling, records, and workplace coordination with strong confidentiality and dependable follow-through.

This early-stage company expects you to shape processes and internal systems, not merely follow a mature playbook. You will partner across functions, turn priorities into plans, and establish lightweight workflows that can scale as the company grows, taking ownership over critical