Director of Administration

Nicely Co.; Tulsa (OK); On-site; USD 90,000 - 130,000; Full time

Job summary

Nicely Co. is seeking a Director of Administration to lead and organize administration, scheduling, records, and workplace coordination. This role will own processes, standards, and confidential information handling, while partnering with colleagues across functions.

As an early-stage company, you will shape the internal systems that scale with growth and influence strategic decisions. You will translate company priorities into documented plans, establish reusable processes, and guide a growing

Qualifications

• Must demonstrate capability in organized administration, scheduling, records, confidentiality and dependable follow-through.
• Strong written and verbal communication with cross-functional partners.
• Ability to organize ambiguous work, progress independently, and document decisions.
• Experience leading and building processes in an early-stage environment.

Responsibilities

• Set direction for organized administration, scheduling, records, workplace coordination, document quality, confidentiality, and dependable follow-through.
• Translate priorities into documented plans, decisions, and measurable outcomes.
• Build lightweight, repeatable processes for an early-stage company that can mature over time.
• Collaborate across functions to resolve dependencies and deliver complete outcomes.
• Identify risks early, propose proportional solutions, and escalate decisions as needed.
• Maintain accurate documentation and handle company, customer, and employee information responsibly.
• Communicate progress, constraints, priorities, and results clearly to teammates.
• Partner with founder/CEO on strategy, budgets, and performance measures.
• Build the function's roadmap, policies, and future hiring plan.
• Develop future team members through coaching and leadership.

Skills

Organized admin

Scheduling

Records management

Confidentiality

Leadership

Cross-functional collaboration

Process improvement

Documentation

Job description

Director of Administration

Lead and build Nicely Co.'s organized administration, scheduling, records, workplace coordination, document quality, confidentiality, and dependable follow-through as Director of Administration, with meaningful ownership in an early-stage company.

Position overview

Nicely Co. is seeking a Director of Administration to strengthen organized administration, scheduling, records, workplace coordination, document quality, confidentiality, and dependable follow-through. This role will turn company priorities into clear, dependable work while partnering directly with colleagues across functions.Nicely Co. is an early-stage company, so this position will help create the processes and internal systems behind the work, not merely inherit a mature playbook. The successful candidate will use sound judgment, communicate tradeoffs, and operate with appropriate autonomy.Responsibilities may evolve as the company grows. This is an opportunity to influence how the Administration function develops, establish useful standards, and leave behind systems that scale responsibly.

Responsibilities

• Set direction for organized administration, scheduling, records, workplace coordination, document quality, confidentiality, and dependable follow-through.
• Translate the priorities of the Director of Administration role into documented plans, decisions, and measurable outcomes.
• Build lightweight, repeatable processes that fit an early-stage company and can mature over time.
• Collaborate across functions to resolve dependencies and deliver complete outcomes.
• Identify risks early, recommend proportionate solutions, and escalate consequential decisions.
• Maintain accurate documentation and handle company, customer, and employee information responsibly.
• Use relevant evidence and feedback to improve quality, efficiency, and stakeholder experience.
• Communicate progress, constraints, priorities, and results clearly to affected teammates.
• Partner with the Founder/CEO on company strategy, budgets, resource choices, and performance measures.
• Build the function's roadmap, operating policies, and future hiring plan.
• Develop future team members through clear expectations, coaching, and accountable leadership.
• Balance immediate execution with organizational resilience and scalable company growth.

Qualifications

• Demonstrated capability relevant to organized administration, scheduling, records, workplace coordination, document quality, confidentiality, and dependable follow-through.
• Judgment and ownership appropriate for the Director of Administration scope.
• Strong written and verbal communication with both specialists and cross-functional partners.
• Ability to organize ambiguous work, make progress independently, and document decisions.
• Comfort building systems in an early-stage environment where priorities may evolve.
• Commitment to ethical conduct, confidentiality, security, accessibility, and inclusive collaboration.
• Previous leadership experience strongly preferred, including setting priorities and developing people.
• Experience managing resources, risks, and performance without relying on excessive process.

Preferred qualifications

• Experience with modern methods and tools used in Administration.
• Experience in a startup, small business, or other resource-conscious environment.
• Evidence of improving a workflow, standard, product, service, or measurable outcome.
• Relevant education, certification, portfolio, or equivalent practical experience.
• Experience establishing or substantially rebuilding a function.
• Experience advising executive decisions with clear analysis and constructive challenge.
• Flexible work arrangements where applicable.
• Opportunity to help build an early-stage company.
• Direct impact on company growth and operating quality.
• Cross-functional collaboration and professional development opportunities.
• Significant ownership over assigned responsibilities.
• Opportunity for responsibilities to expand as the company grows.