Startup Office Coordinator: Build Systems & Impact

Nicely Co.; Tulsa (OK); On-site; USD 38,000 - 60,000; Full time

Job summary

Nicely Co. is seeking an Office Coordinator to strengthen organized administration, scheduling, records, and workplace coordination. This role will translate company priorities into clear, dependable work and partner with colleagues across functions.

As an early-stage company, you will help build processes and internal systems that scale with the business. The successful candidate will use sound judgment, communicate tradeoffs, and operate with appropriate autonomy.

Qualifications

• Experience in organized admin, scheduling, records, and confidentiality.
• Ability to own processes and make decisions with sound judgment.
• Strong written and verbal communication with cross-functional partners.

Responsibilities

• Own day-to-day work across organized administration, scheduling, records, workplace coordination, document quality, confidentiality, and dependable follow-through.
• Translate the priorities of the Office Coordinator role into documented plans, decisions, and measurable outcomes.
• Build lightweight, repeatable processes that fit an early-stage company and can mature over time.
• Collaborate across functions to resolve dependencies and deliver complete outcomes.
• Identify risks early, recommend proportionate solutions, and escalate consequential decisions.
• Maintain accurate documentation and handle company, customer, and employee information responsibly.
• Use relevant evidence and feedback to improve quality, efficiency, and stakeholder experience.
• Communicate progress, constraints, priorities, and results clearly to affected teammates.

Skills

Organized administration

Scheduling

Records management

Workplace coordination

Document quality

Confidentiality

Follow-through

Communication

Job description

Nicely Co. is seeking an Office Coordinator to strengthen organized administration, scheduling, records, and workplace coordination. This role will translate company priorities into clear, dependable work and partner with colleagues across functions.

As an early-stage company, you will help build processes and internal systems that scale with the business. The successful candidate will use sound judgment, communicate tradeoffs, and operate with appropriate autonomy.