Early-Stage Admin & Operations Lead

Nicely Co.; Tulsa (OK); On-site; USD 32,000 - 42,000; Full time

Job summary

Nicely Co. is seeking a Receptionist to strengthen organized administration, scheduling, records, workplace coordination, document quality, confidentiality, and dependable follow-through.

This early-stage role will turn company priorities into clear, dependable work while partnering with colleagues across functions. As a startup, responsibilities may evolve; you will help design processes, establish standards, and build internal systems that scale with the company, applying sound judgment and

Qualifications

• Demonstrated capability relevant to organized administration, scheduling, records, workplace coordination, document quality, confidentiality, and dependable follow-through.
• Judgment and ownership appropriate for the Receptionist scope.
• Strong written and verbal communication with both specialists and cross-functional partners.
• Ability to organize ambiguous work, make progress independently, and document decisions.
• Comfort building systems in an early-stage environment where priorities may evolve.
• Commitment to ethical conduct, confidentiality, security, accessibility, and inclusive collaboration.

Responsibilities

• Own day-to-day work across organized administration, scheduling, records, workplace coordination, document quality, confidentiality, and dependable follow-through.
• Translate the priorities of the Receptionist role into documented plans, decisions, and measurable outcomes.
• Build lightweight, repeatable processes that fit an early-stage company and can mature over time.
• Collaborate across functions to resolve dependencies and deliver complete outcomes.
• Identify risks early, recommend proportionate solutions, and escalate consequential decisions.
• Maintain accurate documentation and handle company, customer, and employee information responsibly.
• Use relevant evidence and feedback to improve quality, efficiency, and stakeholder experience.
• Communicate progress, constraints, priorities, and results clearly to affected teammates.

Job description

Nicely Co. is seeking a Receptionist to strengthen organized administration, scheduling, records, workplace coordination, document quality, confidentiality, and dependable follow-through.

This early-stage role will turn company priorities into clear, dependable work while partnering with colleagues across functions. As a startup, responsibilities may evolve; you will help design processes, establish standards, and build internal systems that scale with the company, applying sound judgment and