Records Coordinator — Build Scalable Admin Systems

Nicely Co.; Tulsa (OK); On-site; USD 42,000 - 60,000; Full time

Job summary

Nicely Co. is seeking a Records Coordinator to strengthen organized administration, scheduling, records, workplace coordination, and document quality. This role involves turning company priorities into clear, dependable work while partnering with colleagues across functions.

As an early-stage company, Nicely Co. expects you to help create processes and internal systems behind the work, not merely follow a mature playbook.

Responsibilities

• Own day-to-day work across organized administration, scheduling, records, workplace coordination, document quality, confidentiality, and dependable follow-through.
• Translate the priorities of the Records Coordinator role into documented plans, decisions, and measurable outcomes.
• Build lightweight, repeatable processes that fit an early-stage company and can mature over time.
• Collaborate across functions to resolve dependencies and deliver complete outcomes.
• Identify risks early, recommend proportionate solutions, and escalate consequential decisions.
• Maintain accurate documentation and handle company, customer, and employee information responsibly.
• Use relevant evidence and feedback to improve quality, efficiency, and stakeholder experience.
• Communicate progress, constraints, priorities, and results clearly to affected teammates.

Job description

Nicely Co. is seeking a Records Coordinator to strengthen organized administration, scheduling, records, workplace coordination, and document quality. This role involves turning company priorities into clear, dependable work while partnering with colleagues across functions.

As an early-stage company, Nicely Co. expects you to help create processes and internal systems behind the work, not merely follow a mature playbook.