Digital Records Clerk for Environmental Programs

Commonwealth of Pennsylvania; Pittsburgh (Allegheny County); On-site; USD 35,000 - 43,000; Full time

Job summary

The Department of Environmental Protection is seeking a Clerical Assistant 2 (Limited Term) in Pittsburgh to organize and prepare essential records for digital use. You will support programs that safeguard the environment, joining a team that values accuracy and public service.

Responsibilities include maintaining files, preparing materials for digitization, scanning and uploading into OnBase, and managing document naming and retrieval across programs.

Qualifications

• Minimum experience: Six months as Clerical Assistant 1 or equivalent.
• High school diploma or equivalent.
• An equivalent combination of experience and training.

Responsibilities

• File Maintenance: Maintain, update, and prepare case, subject, permit, and general files for scanning across multiple programs.
• Document Preparation: Prepare hardcopy materials for digitization by condensing, reorganizing, and ensuring proper formatting.
• Digital Processing: Scan files, follow naming standards, and upload documents into digital systems including OnBase.
• Data Management: Input new files, revise file names, delete outdated items, and organize documents in numerical order.
• Technical Use: Operate microfiche readers, scanners, and office software such as Excel, Word, Access, and email.
• Record Retrieval: Locate documents and create start sheets upon request for staff needs.

Education

Six months as Clerical Assistant 1 (or equivalent)

High school diploma

Tools

Excel

Word

Access

Email

Job description

The Department of Environmental Protection is seeking a Clerical Assistant 2 (Limited Term) in Pittsburgh to organize and prepare essential records for digital use. You will support programs that safeguard the environment, joining a team that values accuracy and public service.

Responsibilities include maintaining files, preparing materials for digitization, scanning and uploading into OnBase, and managing document naming and retrieval across programs.