Clerical Assistant 2 (Limited Term)

Commonwealth of Pennsylvania; Pittsburgh (Allegheny County); On-site; USD 35,000 - 43,000; Full time

Job summary

The Department of Environmental Protection is seeking a Clerical Assistant 2 (Limited Term) in Pittsburgh to organize and prepare essential records for digital use. You will support programs that safeguard the environment, joining a team that values accuracy and public service.

Responsibilities include maintaining files, preparing materials for digitization, scanning and uploading into OnBase, and managing document naming and retrieval across programs.

Qualifications

• Minimum experience: Six months as Clerical Assistant 1 or equivalent.
• High school diploma or equivalent.
• An equivalent combination of experience and training.

Responsibilities

• File Maintenance: Maintain, update, and prepare case, subject, permit, and general files for scanning across multiple programs.
• Document Preparation: Prepare hardcopy materials for digitization by condensing, reorganizing, and ensuring proper formatting.
• Digital Processing: Scan files, follow naming standards, and upload documents into digital systems including OnBase.
• Data Management: Input new files, revise file names, delete outdated items, and organize documents in numerical order.
• Technical Use: Operate microfiche readers, scanners, and office software such as Excel, Word, Access, and email.
• Record Retrieval: Locate documents and create start sheets upon request for staff needs.

Education

Six months as Clerical Assistant 1 (or equivalent)

High school diploma

Tools

Excel

Word

Access

Email

Job description

The Department of Environmental Protection is looking for a Clerical Assistant 2 (Limited Term) who is ready to make a real impact. In this role, you will help organize and prepare essential records for digital use. Your efforts will support programs that safeguard the environment. Join a team that values accuracy, teamwork, and public service.

This position supports several environmental programs by organizing, preparing, and updating both paper and digital files for a scanning project in the Southwest Regional Office. Your work will help keep essential records accurate and accessible across multiple program areas.

• File Maintenance: Maintain, update, and prepare case, subject, permit, and general files for scanning across multiple programs
• Document Preparation: Prepare hardcopy materials for digitization by condensing, reorganizing, and ensuring proper formatting
• Digital Processing: Scan files, follow naming standards, and upload documents into digital systems including OnBase
• Data Management: Input new files, revise file names, delete outdated items, and organize documents in numerical order
• Technical Use: Operate microfiche readers, scanners, and office software such as Excel, Word, Access, and email
• Record Retrieval: Locate documents and create start sheets upon request for staff needs

Work Schedule and Additional Information

• Limited Term, Full-time employment, 37.5 hours per week.
• Work hours are 8:00 AM to 4:00 PM, Monday thru Friday with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the hourly rate of $18.83 (before taxes).

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• You must be able to perform essential job functions.

Veterans

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.