DFPA Administrative & Scheduling Coordinator

Loyola University Chicago; Chicago (IL); On-site; USD 40,000 - 52,000; Full time

Job summary

Loyola University Chicago is seeking an Administrative Assistant to support the Department of Fine and Performing Arts. The role requires coordinating academic scheduling, maintaining records, and serving as a central point of contact for staff and students.

The position involves managing calendars, assisting with hiring processes, and ensuring smooth daily operations on the Rogers Park-Lake Shore campus. Strong organizational skills and experience with SharePoint, ASANA, and Outlook are

Qualifications

• High school diploma or equivalent.
• 1–3 years of relevant administrative experience.
• Experience supporting a department and coordinating schedules.

Responsibilities

• Provide direct administrative support to department leadership.
• Manage calendars, emails, and office operations.
• Coordinate hiring processes and onboarding for staff.
• Maintain department records and handle travel reimbursements.
• Serve as liaison to other university offices and stakeholders.

Education

High school diploma or equivalent

1–3 years relevant experience

Tools

SharePoint

ASANA

Outlook

Job description

Loyola University Chicago is seeking an Administrative Assistant to support the Department of Fine and Performing Arts. The role requires coordinating academic scheduling, maintaining records, and serving as a central point of contact for staff and students.

The position involves managing calendars, assisting with hiring processes, and ensuring smooth daily operations on the Rogers Park-Lake Shore campus. Strong organizational skills and experience with SharePoint, ASANA, and Outlook are