Senior Administrative & Office Operations Coordinator

lmu; New York (NY); On-site; USD 75,768,000 - 95,054,000; Full time

Job summary

Loyola Marymount University seeks a diligent Administrative Assistant to provide comprehensive office support for the Finance Service Delivery team. You will manage schedules, assist with meetings and travel, and help with accounts payable and vendor coordination.

In this role you’ll maintain equipment inventories, prepare reports, and collaborate across departments to ensure efficient operations, accuracy, and timely communications.

Qualifications

• Typically a Bachelor’s Degree or equivalent experience; continue upgrading knowledge to keep abreast of changes.
• Minimum 4 years of administrative support experience.
• Intermediate knowledge of Word, Excel, PowerPoint, email, databases and general office tech.

Responsibilities

• Provide general office administrative services and clerical support; answer calls and greet visitors.
• Schedule meetings, coordinate events, arrange travel, take minutes and distribute materials.
• Assist with accounts payable functions and coordinate vendor services.
• Maintain inventories of office equipment and supplies; process service requests.
• Collaborate with departments to complete tasks and support processes.

Skills

Communication

Interpersonal skills

Attention to detail

Education

Bachelor’s Degree or equivalent experience

Tools

Word

Excel

PowerPoint

Job description

Loyola Marymount University seeks a diligent Administrative Assistant to provide comprehensive office support for the Finance Service Delivery team. You will manage schedules, assist with meetings and travel, and help with accounts payable and vendor coordination.

In this role you’ll maintain equipment inventories, prepare reports, and collaborate across departments to ensure efficient operations, accuracy, and timely communications.