Executive & Artistic Director Liaison

University of Chicago; United States; On-site; USD 42,000 - 56,000; Full time

Job summary

Court Theatre, in residence at the University of Chicago, is seeking an Administrative Assistant to manage calendars, communications, and onboarding activities for the Executive Director and Artistic Director.

The role also supports the Board of Trustees, assists with travel coordination, expense reports, and general office operations. The position reports to the Executive Director with a dotted line to the Managing Director and involves collaboration with university staff.

Qualifications

• Minimum 2–5 years of work experience in an administrative role.
• Experience supporting senior leadership and board engagement preferred.
• Proficiency with calendar management, travel arrangements and report preparation.

Responsibilities

• Manage complex calendars for the Executive Director and Artistic Director, including meetings and travel arrangements.
• Coordinate board communications and scheduling for Board of Trustees and committees.
• Process Directors’ expense reports and assist with artist contracting and licensing workflows.
• Provide office management support and maintain office supplies and equipment.
• Serve as information gateway via main phone line and general email during business hours.
• Coordinate basic IT support with University IT Services and set up new computers as needed.
• Assist senior leadership with special projects and events like readings and board meetings.

Skills

Microsoft Outlook

Microsoft Office Suite

Google Suite

Adobe

Zoom

Education

Vocational training or apprenticeship

Job description

Court Theatre, in residence at the University of Chicago, is seeking an Administrative Assistant to manage calendars, communications, and onboarding activities for the Executive Director and Artistic Director.

The role also supports the Board of Trustees, assists with travel coordination, expense reports, and general office operations. The position reports to the Executive Director with a dotted line to the Managing Director and involves collaboration with university staff.