Department Operations Specialist

Kern Community College District; Bakersfield (CA); Presencial; USD 42.000 - 56.000; Jornada completa

Descripción de la vacante

Kern Community College District in Bakersfield, CA seeks a Department Assistant III to provide confidential clerical and secretarial support to college administrators, faculty and staff. The role involves answering inquiries, scheduling appointments, payroll-related tasks, managing supplies, and assisting with course outlines and catalog data.

You will help coordinate events, support staff training, perform receptionist duties, and ensure accuracy in reports and documents.

Formación

• Graduation from high school and three years of responsible clerical experience.
• Knowledge of modern office procedures, methods and computer equipment.
• Ability to learn and apply District policies and procedures.

Responsabilidades

• Perform general secretarial and clerical work; schedule appointments and process personnel information; monitor, order, distribute and maintain office supplies; order textbooks; maintain and troubleshoot new equipment; receive and sort mail.
• Type and proofread reports, letters, projects and proposals; assist in preparing and typing course outlines and catalog information including class and final exam schedules.
• Assist in planning, development and implementation of events and functions related to area of responsibility, including fund-raising and special events.
• Assign work activities, monitor workflow, review and evaluate work products and procedures; assist in staff training.
• Prepare reports and requests such as travel forms and payroll; verify staff time cards; handle applications and forms.

Conocimientos

Office procedures

Word processing

English proficiency

Budget administration

Herramientas

Office software

Descripción del empleo

Kern Community College District in Bakersfield, CA seeks a Department Assistant III to provide confidential clerical and secretarial support to college administrators, faculty and staff. The role involves answering inquiries, scheduling appointments, payroll-related tasks, managing supplies, and assisting with course outlines and catalog data.

You will help coordinate events, support staff training, perform receptionist duties, and ensure accuracy in reports and documents.