On-Site Administrative Support Coordinator I

California State University, Chico; Bakersfield (CA); On-site; USD 45,000 - 48,000; Full time

Benefits offered by this job

Medical plans

Dental plans

Vision coverage

CalPERS retirement

CSU tuition waiver

Vacation days

Sick leave

Job summary

California State University, Bakersfield is seeking an Administrative Support Coordinator I to provide comprehensive clerical and administrative support to the Management and Marketing Department. The role supports faculty, staff, and department operations, including scheduling, course information entry, and budget-related tasks.

You will coordinate faculty meetings, assist with hiring paperwork, and manage travel reimbursements.

Qualifications

• High school diploma or GED with at least four years of admin support experience.
• Ability to handle multiple tasks with accuracy and confidentiality.
• Strong knowledge of university policies, procedures, and budget processes.
• Excellent written and verbal communication skills.
• Experience with budgeting, travel reimbursements, and office operations.

Responsibilities

• Provide clerical and administrative support for the Management and Marketing Department.
• Assist with course information in PeopleSoft and track enrollments each semester.
• Schedule meetings for department chairs and program directors, and manage calendars.
• Prepare faculty hiring documentation and assist with campus travel and reimbursements.
• Maintain office supplies, respond to inquiries, and draft routine correspondence.
• Record meeting minutes and support department events and reporting.

Skills

Regular attendance

Reliability

Policy knowledge

Budget understanding

Excellent communication

Confidentiality

Teamwork

Education

High school diploma or GED + 4 years admin support

Tools

PeopleSoft

Concur Travel

Job description

California State University, Bakersfield is seeking an Administrative Support Coordinator I to provide comprehensive clerical and administrative support to the Management and Marketing Department. The role supports faculty, staff, and department operations, including scheduling, course information entry, and budget-related tasks.

You will coordinate faculty meetings, assist with hiring paperwork, and manage travel reimbursements.