Department Assistant III - Short Term

Kern Community College District; Bakersfield (CA); Sur place; USD 26 000 - 37 000; Plein temps

Résumé du poste

Kern Community College District seeks a Department Assistant III for a short-term assignment at Bakersfield College. Under supervision, you will perform complex clerical and secretarial tasks, manage schedules, assist with payroll and budget-related duties, and support college administrators, faculty and staff.

The role requires high school diploma and at least three years of clerical experience; strong organizational skills, proficiency with office software, and the ability to handle

Qualifications

• High school diploma or equivalent and three years of responsible clerical experience.
• Ability to handle confidential information.
• Proficiency in standard office software and data entry.
• Strong organizational and communication skills.

Responsabilités

• Perform general secretarial and clerical tasks including scheduling.
• Process personnel information and maintain office supplies.
• Prepare reports, course outlines, and catalog information.
• Assist in events, budgeting, and staff training.
• Answer phones and provide information to students and the public.

Connaissances

Office procedures

Word processing

Budget administration

Clerical experience

Communication skills

Customer service

Formation

High school diploma or equivalent

Three years clerical experience

Outils

Office software

Computer skills

Description du poste

Department Assistant III - Short Term

Kern Community College District

• Salary: $22.62 Hourly38
• Job Type: Temporary -- Classified Short Term
• Job Number: FY26-2700112
• Location: Bakersfield College -- Panorama Campus, CA
• Department: Student Life

Basic Function

Under the direction of an assigned supervisor, provide a variety of complex and confidential clerical and secretarial services to college administrators, faculty and staff; to provide information to the faculty, staff, students and public; to provide complex staff assistance to departments.

Representative Duties

Perform general secretarial and clerical work; schedule appointments and process personnel information; monitor, order, distribute and maintain office supplies; order textbooks; maintain and troubleshoot new equipment; receive and sort mail.
Type and proofread a wide variety of reports, letters, projects and proposals; compose correspondence related to assigned responsibilities; assist in preparing and typing course outlines and catalog information including class and final examination schedule information.
Participate in the planning, development and implementation of a variety of events and functions directly related to area of responsibility, including fund raising and special events related to college programs.
Assign work activities, projects and programs to clerical and student help; monitor work flow; review and evaluate work products, methods and procedures; participate in the selection of clerical or student staff; assist in staff training.
Perform a variety of work involved in student assistance including scheduling classes; arrange special accommodations such as testing or audiovisual equipment; inform students of class cancellations; transfer students.
Prepare a variety of reports and requests such as travel request forms and faculty request forms; prepare monthly payroll; report teacher absences; verify student assistants' time cards; issue, receive, type and process various applications, permits and other forms.
Organize and maintain filing systems; maintain a variety of files and record logs directly related to area of assignment including certificate and classified employee files, budget information, student rehabilitation progress and general student files.
Receive and deliver supplies; verify incoming shipments for appropriate quantity and quality; record receipt of merchandise on purchase order; file purchase order; forward purchase orders to District office for partial or full payment; send District updated inventory list.
Respond to supply and material delivery problems; identify shipping problems and return goods shipped in error to vendors.
Assist in reviewing outgoing correspondence and reports for accuracy, completeness and compliance with established standards; participate in the development of program newsletters.
Maintain calendars and schedules of activities, meetings, interviews and appointments; coordinate activities with other departments, various Board and committee members, the public and outside agencies; maintain departmental bulletin board.
Review materials for completeness and conformance with established regulations and procedures; apply applicable policies and procedures in determining completeness of applications, records and reports; provide information and forms to the public; collect and process appropriate information.
Serve as a receptionist; answer the telephone and provide information to students, other offices and the general public regarding the College's policies and procedures as required; provide information on classes, instructors and schedules.
Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for budget items; prepare requisitions for supplies and equipment for all specially funded projects; monitor and control expenditures.
Exercise functional and technical supervision over clerical and secretarial staff and student assistants. Perform related duties as assigned; duties performed at extension sites may be diverse and varied.

Minimum Qualifications

EDUCATION AND EXPERIENCE: Any combination equivalent to graduation from high school and three years of responsible clerical experience.

Knowledge & Abilities

KNOWLEDGE OF: Modern office procedures, methods and computer equipment. Word processing methods, techniques and programs. Correct English usage, spelling, grammar and punctuation. Principles of budget administration. Basic arithmetic.
ABILITY TO: Learn, interpret and apply the policies and procedures of the District. Learn class scheduling and academic requirements. Perform general secretarial and clerical work including maintenance of appropriate records and compiling information for reports. Work courteously with students and the general public on the telephone or in person.
Train clerical and student staff. Participate in budget administration. Operate a variety of office machines including a computer and applicable software. Understand and follow oral and written direction. Perform simple mathematical calculations. Communicate effectively both orally and in writing. Establish and maintain cooperative and effective working relationships with others.

Equivalency for Minimum Qualifications

Applicants for faculty and educational administrator positions in California Community Colleges are required to meet certain minimum qualifications as provided by the California Community Colleges Chancellor's Office and detailed in the Minimum Qualifications for Faculty and Administrators in California Community Colleges handbook. If you do not meet these minimum qualifications, you may still be eligible by completing the Kern CCD Application for Equivalence process. Please see our Faculty Equivalency Process website for more information.

International or Foreign Degrees

Applicants with international or foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC. (ACEI). A copy of the evaluation must be submitted with your online application.

Accommodations

Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements. (For more information, see our Diversity, Equity, Inclusion, and Equal Employment Opportunities website.)

Discrimination Free Work Environment

Discrimination based on race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation of any person, military and veteran status, or the perception that a person has one or more of these characteristics is illegal and violates Kern Community College District policy.
The Kern CCD Equal Employment Opportunity Plan guides the development, implementation, and monitoring of the District's efforts to foster equal employment opportunities and workplace diversity.
See our Discrimination-Free Work Environment webpage for more information.

Work Authorization

Kern Community College District does not provide sponsorship for authorization to work in the United States. Work authorizations should be established at the time of application submission.

E-Verify

The Kern Community College District participates in the U.S. Department of Homeland Security's E-Verify program to verify the identity and employment eligibility of all newly hired employees. To learn more about E-Verify, please visit e-verify.gov.

Diversity & Inclusion Statement

For all positions, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, shall be considered a core system competency and job requirement.