Department Coordinator - Multidepartment Admin Support

Forza; Council Bluffs (IA); On-site; USD 40,000 - 52,000; Full time

Job summary

Forza in Council Bluffs, IA seeks a Department Coordinator to support Sales, Operations, and R&D managers with scheduling, follow-up, and day-to-day administrative coordination. You’ll help keep priorities aligned and ensure nothing falls through the cracks across three teams.

You’ll be highly organized, reliable, and able to communicate clearly with multiple groups. This role emphasizes consistency, follow-through, and meeting coordination in a fast-moving environment.

Qualifications

• 1–3 years of administrative, coordination, or office support experience.
• Highly organized, with the ability to juggle multiple stakeholders and shifting priorities without losing track of details.
• Clear, professional communicator who's comfortable working across different teams and personalities.
• Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable picking up scheduling tools.
• Reliability and follow-through are valued over reinventing processes.
• High school diploma required.

Responsibilities

• Manage calendars and scheduling for three department managers and coordinate meetings across their teams.
• Follow up on action items and deadlines to keep projects moving.
• Take notes during team meetings and share summaries and next steps.
• Handle day-to-day office administration: phones, mail, visitor coordination, and supply/inventory management.
• Keep shared office spaces organized, stocked, and running smoothly.
• Support printing, formatting, and documentation needs across the three departments.
• Assist with logistics for department-level events, mailings, or outreach projects as needed.
• Support information flow from managers down to their teams.

Skills

Highly organized

Clear communicator

Microsoft Office

Scheduling experience

Education

High school diploma

Associate degree in business or related field

Tools

Microsoft Word

Microsoft Excel

Outlook

Scheduling tools

Job description

Forza in Council Bluffs, IA seeks a Department Coordinator to support Sales, Operations, and R&D managers with scheduling, follow-up, and day-to-day administrative coordination. You’ll help keep priorities aligned and ensure nothing falls through the cracks across three teams.

You’ll be highly organized, reliable, and able to communicate clearly with multiple groups. This role emphasizes consistency, follow-through, and meeting coordination in a fast-moving environment.