Administrative Coordinator

6AM City, LLC; United States; On-site; USD 42,000 - 60,000; Full time

Job summary

6AM City, LLC is seeking an Administrative Coordinator to support a fast-paced consulting team in Fort Wayne, Indiana. This contract-to-permanent role emphasizes detailed administration, calendar management, and coordinating training events for both virtual and in-person delivery.

The position offers opportunities to work with technical stakeholders, track projects in internal systems, and develop a long-term career path with strong benefits and growth potential.

Qualifications

• Experience in administrative coordination, office support, or a related role within a business environment.
• Strong attention to detail with the ability to manage multiple tasks accurately and follow through on deadlines.
• Proven skill in scheduling, project tracking, and coordinating activities across several stakeholders.
• Comfortable working with databases and administrative systems to enter, monitor, and update information.
• Effective customer service and communication skills, including the confidence to ask questions and clarify priorities.
• Ability to learn new processes quickly and adapt to a team with established expectations and structured workflows.
• Resilience and composure when supporting assertive personalities in a fast-moving setting.

Responsibilities

• Coordinate day-to-day admin activities for a team of technical decision-makers, ensuring documentation, approvals, and requests are completed on time.
• Organize calendars, meetings, and scheduling logistics for team initiatives, training sessions, and business activities.
• Support Webex-based and in-person training events with communications, materials, attendance details, and follow-up tasks.
• Track projects and administrative workflows in databases and internal systems to maintain records and timely status updates.
• Assist with processing items through established procedures to move work efficiently across teams.
• Provide responsive customer service to internal partners by answering questions and clarifying next steps.
• Contribute to consistency across groups by supporting administrative processes across teams with different procedures.
• Identify missing information, discrepancies, or timing issues early and ask thoughtful questions.
• Maintain a detail-focused presence while working with strong personalities in a high-expectation environment.

Skills

Attention to detail

Scheduling

Project tracking

Customer service

Communication

Stakeholder coordination

Adaptability

Tools

Webex

Databases

Internal systems

Job description

Job Description

We are looking for an Administrative Coordinator to support a fast-paced consulting team in Fort Wayne, Indiana. This contract-to-permanent opportunity is ideal for someone who thrives in a highly detail-driven environment, communicates confidently with technical stakeholders, and can keep administrative operations moving smoothly. The role offers the chance to contribute to a well-established group, support both virtual and in-person training coordination, and build a long-term career path with strong benefits and growth potential.

Responsibilities

• Coordinate day-to-day administrative activities for a team of technical decision-makers, ensuring documentation, approvals, and internal requests are completed accurately and on time.
• Organize calendars, meetings, and scheduling logistics for team initiatives, training sessions, and business activities, using sound judgment to manage shifting priorities.
• Support Webex-based and in-person training events by handling communications, materials, attendance details, and follow-up tasks.
• Track projects and administrative workflows in databases and internal systems to maintain accurate records and timely status updates.
• Assist with processing items through established procedures, helping work move efficiently across teams and stakeholders.
• Provide responsive customer service to internal partners by answering questions, clarifying next steps, and escalating issues when needed.
• Contribute to consistency across groups by supporting administrative processes related to teams operating with different procedures and practices.
• Identify missing information, discrepancies, or timing issues early and ask thoughtful questions to keep assignments on track.
• Maintain a detail-focused presence while working with strong personalities and diverse communication styles in a high-expectation environment.

Qualifications

• Experience in administrative coordination, office support, or a related role within a business environment.
• Strong attention to detail with the ability to manage multiple tasks accurately and follow through on deadlines.
• Proven skill in scheduling, project tracking, and coordinating activities across several stakeholders.
• Comfortable working with databases and administrative systems to enter, monitor, and update information.
• Effective customer service and communication skills, including the confidence to ask questions and clarify priorities.
• Ability to learn new processes quickly and adapt to a team with established expectations and structured workflows.
• Resilience and composure when supporting assertive personalities in a fast-moving setting.