Office Coordinator

Exponential Power; Fort Wayne (IN); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Competitive compensation

Stable work environment

Opportunities for growth

Job summary

A leading provider in stored power solutions is seeking an Office Coordinator to manage daily administrative tasks in Fort Wayne. The ideal candidate should have over 3 years of experience in a similar role, showcasing strong organizational skills and a customer-service mindset. Responsibilities include maintaining organized records, serving as the point of contact for inquiries, and supporting internal processes. The offer includes competitive compensation and opportunities for professional growth.

Qualifications

• 3+ years of experience in an office coordinator, customer assistant, or similar role.
• Ability to prioritize tasks and work independently.
• Professional demeanor and customer-service mindset.

Responsibilities

• Understand the flow of the Branch processes from quoting to delivery.
• Maintain Dealer Rep reports accurately.
• Process work tickets and vendor requests.
• Serve as the first point of contact for visitors and inquiries.
• Schedule meetings and assist with travel arrangements.
• Maintain organized records and documentation.
• Communicate effectively.

Skills

Strong organizational skills

Attention to detail

Excellent verbal communication

Written communication skills

Multitasking

Job description

We are seeking a reliable and detail-oriented Office Coordinator to support daily administrative tasks, like confirming & processing orders, communicating notices and changes both internally & externally, and being a face or voice a client can rely on. This role is essential to keeping our Fort Wayne office running smoothly, and serves as a key point of contact for internal staff, visitors, and vendors.

About:

We are a leading provider in stored power solutions utilized by energy leaders in offshore, telecom, energy-services, utilities, oil & gas, data centers, motive power, material handling, distribution and manufacturing industries. Think of us as your team of problem solvers: listening first, then going beyond the expected to deliver the best solution for you. Why? Because we are about more than reliable power. We are about taking care of you no matter what and constantly earning your trust.

Our Motive Power team provides and services batteries used to power forklifts, lift trucks and more! For 100+ years, we’ve helped keep businesses moving.

Key Responsibilities:

• Understand the flow of the Branch processes from quoting to delivery
• Maintain Dealer Rep reports accurately
• Process work tickets and vendor requests
• Serve as the first point of contact for visitors, phone calls, and general inquiries
• Schedule meetings, manage calendars, and assist with travel arrangements as needed
• Maintain organized records, files, and documentation
• Communicate, Communicate, COMMUNICATE

Qualifications:

• 3+ years of experience in an office coordinator, customer assistant, or similar role
• Strong organizational skills with attention to detailExcellent verbal and written communication skills
• Ability to prioritize tasks, multitask, and work independently
• Professional demeanor and customer-service mindset

What We Offer:

• Competitive compensation based on experience
• Stable, professional work environment
• Opportunities to grow within the organization