Office Operations & Administrative Coordinator

Circle Logistics - Chicago/Orlando; Cumming (IA); On-site; USD 40,000 - 60,000; Full time

Job summary

CRB is seeking an Office Coordinator to support daily operations at our local Iowa office. The role collaborates with leadership and administrative teams to maintain a well‑organized, welcoming environment and ensure efficient office workflows.

The ideal candidate is proactive, highly organized, and capable of independent work while supporting multiple stakeholders. This long‑term administrative career offers variety, problem‑solving, and a trusted point of contact within the office.

Qualifications

• Bachelor’s or equivalent experience in office administration preferred.
• Strong organizational and communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Partner with Team Leaders and Administrative staff to support overall office operations
• Process accounts payable invoices related to office and facility expenses
• Coordinate facility management needs including maintenance, renovations, furniture procurement, leasing support, and office equipment
• Assist with coordination of receptionist coverage and phone schedules
• Provide administrative support to the Regional Leader, including calendar coordination, meeting preparation, and special requests
• Coordinate and support office meetings and company events throughout the year
• Serve as a reliable point of contact for office‑related questions and needs
• Maintain a high level of professionalism and confidentiality when handling sensitive information

Skills

Office administration

Microsoft Office

Education

High School Diploma

College Degree preferred

Tools

SharePoint

Databases

Job description

CRB is seeking an Office Coordinator to support daily operations at our local Iowa office. The role collaborates with leadership and administrative teams to maintain a well‑organized, welcoming environment and ensure efficient office workflows.

The ideal candidate is proactive, highly organized, and capable of independent work while supporting multiple stakeholders. This long‑term administrative career offers variety, problem‑solving, and a trusted point of contact within the office.