Dean’s Executive Administrative Specialist

LeTourneau University; Longview (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

LeTourneau University is seeking an administrative support professional to assist multiple faculty and the Dean on campus. The role requires strong organizational skills, multi-tasking, and meticulous handling of confidential information.

Responsibilities include ordering, budgeting, scheduling, greeting visitors, handling communications, and coordinating events. A college diploma and office experience are preferred, with a focus on professionalism and clear written and spoken English.

Qualifications

• College diploma is preferred.
• Office experience is highly preferred.
• Proficiency with Microsoft Office applications.
• Strong organizational skills with close attention to detail and the ability to multitask.
• Unwavering commitment to the confidentiality of student and faculty information.
• Friendliness, professionalism, and good written and spoken communication skills are essential.

Responsibilities

• Provide administrative support for numerous faculty and the Dean.
• Place orders, process POs and check requests.
• Manage book adoptions.
• Manage multiple budget accounts and several credit cards.
• Answer the phone and respond to dozens of emails every day.
• Greet students and visitors.
• Maintain supplies, distribute mail and packages.
• Submit work orders for technology and facilities issues.
• Plan social events and meetings.
• Produce classroom and faculty schedules for posting.
• Manage the Dean’s calendar which includes scheduling meetings.
• Maintain petty cash.
• Produce a bi-monthly newsletter.
• Assist with candidate visits.
• Supervise an office student worker.
• Process HR documents for student workers hired to assist faculty members.
• Facilitate the credentialing of adjuncts and process their HR documents.
• Assist with graduation.
• Other duties as required

Skills

Microsoft Office

Organizational skills

Attention to detail

Multitasking

Confidentiality

Written and spoken communication

Professionalism

Team collaboration

Education

College diploma

Job description

LeTourneau University is seeking an administrative support professional to assist multiple faculty and the Dean on campus. The role requires strong organizational skills, multi-tasking, and meticulous handling of confidential information.

Responsibilities include ordering, budgeting, scheduling, greeting visitors, handling communications, and coordinating events. A college diploma and office experience are preferred, with a focus on professionalism and clear written and spoken English.