Dean’s Office Executive Assistant & Strategic Coordinator

Texas Tech University Health Sciences Center; Lubbock (TX); On-site; USD 56,000 - 76,000; Full time

Benefits offered by this job

Health plans + supplemental coverage

Paid time off

Retirement plans

Wellness programs

Certified Mother-Friendly Workplace

Job summary

Texas Tech University Health Sciences Center is seeking an experienced Administrative Assistant to the Dean to provide high-level coordination and support for the Dean and Dean's Suite in the Office of the President. The role includes managing schedules, travel arrangements, and confidential records, while coordinating with academic and administrative offices.

Responsibilities include preparing agendas, minutes, and newsletters; liaising with External Relations; supporting committee work and

Qualifications

• Bachelor's degree in related area plus six years progressively responsible administrative experience including supervisory experience; OR a combination of education and/or experience to equal ten years
• Experience meeting short and long-term deadlines
• Experience as an executive assistant
• Current TTUHSC employee

Responsibilities

• Maintain Dean's calendar, help schedule and plan meetings, provide agendas, and record meeting notes and minutes.
• Arrange Dean’s travels, including reservations, accommodations, flight bookings, itineraries, and reimbursements.
• Maintain confidential and routine records for the Dean, including faculty, staff, and student files.
• Source updates and draft the monthly newsletter for the Dean.
• Serve as liaison for the SON and External Relations with alumni and community stakeholders.
• Attend meetings and serve on committees including Executive Council, Staff Council and task forces.
• Plan and circulate agendas and minutes for committees and meetings.
• Maintain frequent contact with the public, administrators, faculty, staff, and students.
• Prepare and disseminate student appeal outcomes in collaboration with the Associate Academic Dean.
• Maintain and submit Purchasing Card records and HSC Fact Book data.
• Create and maintain a desk manual for this position.

Skills

Deadline management

Executive assistant experience

Supervisory experience

Current TTUHSC employee

Education

Bachelor's degree in related area

Ten years total administrative experience

Job description

Texas Tech University Health Sciences Center is seeking an experienced Administrative Assistant to the Dean to provide high-level coordination and support for the Dean and Dean's Suite in the Office of the President. The role includes managing schedules, travel arrangements, and confidential records, while coordinating with academic and administrative offices.

Responsibilities include preparing agendas, minutes, and newsletters; liaising with External Relations; supporting committee work and