Dean’s Office Executive Coordinator

Seattle University; Seattle, Northern (WA, KY); Hybrid; USD 59,000 - 65,000; Full time

Benefits offered by this job

Tuition benefits for employee and for

Job summary

Seattle University invites applications for an experienced administrative professional to support the Dean's Office, handling calendars, travel, correspondence, and records. You will coordinate events, assist with the Dean and Chief of Staff, and ensure confidential handling of sensitive information in a dynamic university setting.

The role requires a high school diploma with 5+ years of senior administrative experience, strong communication, MS Office proficiency, and a commitment to diversity

Qualifications

• High school diploma and five or more years of administrative-level experience.
• Well-organized and self-motivated with excellent interpersonal, verbal, and written communication skills.
• Ability to work effectively with diverse audiences with sensitivity and diplomacy.
• Excellent computer skills, including proficiency with Windows, Word, Outlook, Excel, and PowerPoint.
• Keen attention to detail and accuracy.
• Ability to manage multiple projects and priorities concurrently, and independently prioritize tasks to meet deadlines.
• Ability to act calmly and professionally in challenging situations, relaying information with tact and diplomacy.
• Creativity and analytical problem-solving skills.
• Flexibility: ability to work evenings and weekends as required for scheduled programs and events.
• Diversity and Mission: commitment to diversity and the university’s mission, values, and Jesuit Catholic ethos.

Responsibilities

• Primary Point of Contact: serve as the first point of contact for the Dean's Office and manage a wide variety of requests.
• Operational Support: assist the Dean and Chief of Staff in carrying out daily office operations.
• Correspondence Management: manage email, written materials, and verbal communications; maintain records.
• Calendar and Travel Coordination: manage calendars, arrange on- and off-campus appointments, and travel.
• Event and Public Appearance Support: coordinate events and briefings to prepare the Dean for engagements.
• Sponsored Event Logistics: provide logistical support for dean-sponsored activities, including evenings/weekends.

Job description

Seattle University invites applications for an experienced administrative professional to support the Dean's Office, handling calendars, travel, correspondence, and records. You will coordinate events, assist with the Dean and Chief of Staff, and ensure confidential handling of sensitive information in a dynamic university setting.

The role requires a high school diploma with 5+ years of senior administrative experience, strong communication, MS Office proficiency, and a commitment to diversity