Dean’s Executive Assistant: Strategic Admin & Scheduling

Loyola Marymount University; Los Angeles (CA); On-site; USD 39,950 - 50,971; Full time

Job summary

Loyola Marymount University seeks an Administrative Specialist to provide high-level administrative support to the BCLA Dean. The role includes scheduling, travel arrangements, budget tracking, and coordinating meetings and events with faculty and staff.

The position requires a Bachelor’s degree or equivalent experience, at least six years of relevant work, and strong skills in Excel, Word, PowerPoint, and project coordination. High discretion and professional demeanor are essential.

Qualifications

• Bachelor’s Degree or equivalent experience.
• 6+ years related job experience in progressively responsible positions, preferably in higher education.
• Strong computer competency with Microsoft Excel, Word, PowerPoint; experience on Mac and PC.
• Experience with budget tracking, accounts, and donor funds.
• Ability to maintain confidentiality and exercise independent judgment.
• Excellent organizational, multi-tasking and communication skills.

Responsibilities

• Manage Dean’s schedule and projects, coordinate meetings, and arrange travel.
• Prepare agendas, minutes, and related materials; oversee on/off-campus events as needed.
• Support budget tracking, reporting, and routine accounting tasks for the Dean’s office.
• Assist with communications, memos, reports, and correspondence; liaise with faculty and administrators.
• Support faculty development initiatives and special projects for the Dean and Associate Dean.

Education

Bachelor’s Degree or equivalent experience

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Qualtrics

Google Forms

Job description

Loyola Marymount University seeks an Administrative Specialist to provide high-level administrative support to the BCLA Dean. The role includes scheduling, travel arrangements, budget tracking, and coordinating meetings and events with faculty and staff.

The position requires a Bachelor’s degree or equivalent experience, at least six years of relevant work, and strong skills in Excel, Word, PowerPoint, and project coordination. High discretion and professional demeanor are essential.