Cross-Dept Operations & Administrative Specialist

JM Test Systems, LLC.; Odessa (TX); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

401(k) retirement plan

Job summary

JM Test Systems, LLC. in Odessa, TX seeks an Administrative Operations Specialist to keep daily workflows on track and support multiple departments.

You will coordinate schedules, manage records, assist with orders, purchasing, invoicing, and service coordination, acting as a go-to contact for employees, customers, and vendors. A detail‑oriented, customer‑focused professional thrives in a fast-paced environment.

Qualifications

• High school diploma or equivalent required; 2+ years admin/operations experience preferred.
• Strong organization and attention to detail with ability to manage shifting priorities.
• Clear written and verbal communication; professional, customer-focused approach.
• Proficiency with Microsoft Office (Outlook, Word, Excel, Teams).
• Dependable, self-motivated, able to work independently or in a team.
• Preferred: Associate or bachelor's degree; ERP/CRM/HRIS experience.

Responsibilities

• Keep daily operations on track and coordinate activities across departments.
• Manage emails, calls, and scheduling to support leaders.
• Be the go-to contact for employees, customers, and vendors; provide quick, accurate answers.
• Prepare and maintain reports, records, and data across company systems.
• Assist with order processing, purchasing, invoicing, and service coordination.
• Monitor workflows and suggest improvements; help implement efficient practices.

Skills

Strong organization

Attention to detail

Clear written and verbal communication

Independent and team work

Customer service oriented

Education

High school diploma or equivalent

Associate's or bachelor's degree (preferred)

Tools

Microsoft Office Suite

Job description

JM Test Systems, LLC. in Odessa, TX seeks an Administrative Operations Specialist to keep daily workflows on track and support multiple departments.

You will coordinate schedules, manage records, assist with orders, purchasing, invoicing, and service coordination, acting as a go-to contact for employees, customers, and vendors. A detail‑oriented, customer‑focused professional thrives in a fast-paced environment.