Lab Administrative & Operations Specialist — Electrical Safety

JM Test Systems, LLC.; Baton Rouge (LA); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

HSA with employer contribution

Paid time off and holidays

401(k) retirement plan with company匹

Job summary

JM Test Systems, LLC. is seeking an Administrative Operations Specialist I to support the ESL's daily administrative functions. Responsibilities include tracking work orders, equipment status, answering questions, reviewing documentation, and backing up QA/pricing, billing, receiving, and shipping as needed.

The role requires strong organization, attention to detail, and the ability to handle confidential information, with physical capability to sit/stand for long periods and lift up to 25 lbs.

Qualifications

• Experience and/or comfort with basic administrative tasks like data entry, filing, and work orders.
• Strong written and verbal communication and ability to maintain confidentiality.
• Ability to sit/stand at a desk for extended periods and lift up to 25 lbs.

Responsibilities

• Monitor work orders, due dates, and equipment status; flag items needing follow-up.
• Maintain CalMapp and other systems; review paperwork for completeness.
• Respond to customer questions about equipment status, documentation, scheduling, shipping, and pricing.
• Coordinate with Receiving, Shipping, QA/Pricing, and Accounts Receivable to communicate status and requirements.
• Maintain tracking tools and routine reports to help leaders monitor workflow.
• Cross-train and provide backup for QA/pricing, billing, receiving, and shipping.
• Suggest improvements and help update procedures and forms.

Skills

Customer service

Communication

Data entry

Organization

Documentation

multitask

Education

High school diploma or GED

Tools

CalMapp

Job description

JM Test Systems, LLC. is seeking an Administrative Operations Specialist I to support the ESL's daily administrative functions. Responsibilities include tracking work orders, equipment status, answering questions, reviewing documentation, and backing up QA/pricing, billing, receiving, and shipping as needed.

The role requires strong organization, attention to detail, and the ability to handle confidential information, with physical capability to sit/stand for long periods and lift up to 25 lbs.