Administrative Operations Specialist

JM Test Systems, LLC.; Odessa (TX); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

401(k) retirement plan

Job summary

JM Test Systems, LLC. in Odessa, TX seeks an Administrative Operations Specialist to keep daily workflows on track and support multiple departments.

You will coordinate schedules, manage records, assist with orders, purchasing, invoicing, and service coordination, acting as a go-to contact for employees, customers, and vendors. A detail‑oriented, customer‑focused professional thrives in a fast-paced environment.

Qualifications

• High school diploma or equivalent required; 2+ years admin/operations experience preferred.
• Strong organization and attention to detail with ability to manage shifting priorities.
• Clear written and verbal communication; professional, customer-focused approach.
• Proficiency with Microsoft Office (Outlook, Word, Excel, Teams).
• Dependable, self-motivated, able to work independently or in a team.
• Preferred: Associate or bachelor's degree; ERP/CRM/HRIS experience.

Responsibilities

• Keep daily operations on track and coordinate activities across departments.
• Manage emails, calls, and scheduling to support leaders.
• Be the go-to contact for employees, customers, and vendors; provide quick, accurate answers.
• Prepare and maintain reports, records, and data across company systems.
• Assist with order processing, purchasing, invoicing, and service coordination.
• Monitor workflows and suggest improvements; help implement efficient practices.

Skills

Strong organization

Attention to detail

Clear written and verbal communication

Independent and team work

Customer service oriented

Education

High school diploma or equivalent

Associate's or bachelor's degree (preferred)

Tools

Microsoft Office Suite

Job description

About JM Test Systems

JM Test Systems provides calibration, test and measurement equipment, and technical services across multiple business segments and service locations. We help customers in industrial, energy, manufacturing, and other demanding environments keep critical instruments accurate, compliant, and ready to perform.

About JM Test Systems

JM Test Systems provides calibration, test and measurement equipment, and technical services across multiple business segments and service locations. We help customers in industrial, energy, manufacturing, and other demanding environments keep critical instruments accurate, compliant, and ready to perform.

Job Summary — The Opportunity

Our Odessa team depends on someone who keeps the details on track so everyone else can focus on serving customers. As our Administrative Operations Specialist, you'll be that person.

In this role, you will support multiple departments and leaders, coordinate daily operations, and serve as a go-to contact for employees, customers, and vendors. One day you might be managing schedules and records; the next, helping with orders, purchasing, invoicing, or service coordination. Along the way, you'll have a real opportunity to spot better ways of working and help put them in place.

You’ll thrive here if you enjoy variety, like solving problems, and take pride in getting the details right in a fast-paced environment.

Key Responsibilities & Outcomes

• Keep daily operations on track. Coordinate activities across assigned departments so tasks are completed accurately and on time.
• Support leaders and teams. Manage emails, calls, and scheduling so leaders can stay focused on the business.
• Deliver responsive service. Be a trusted point of contact for employees, customers, and vendors, providing quick, accurate answers.
• Keep information reliable. Prepare and maintain reports, records, and data across company systems so teams can trust what they find.
• Support core business processes. Assist with order processing, purchasing, invoicing, and service coordination as needs arise.
• Improve how work gets done. Monitor workflows, suggest improvements, and help implement more efficient practices and company projects.

What You Bring

• Required: High school diploma or equivalent and 2+ years of administrative, operations, customer service, or office support experience.
• Required: Strong organization and attention to detail, with the ability to manage shifting priorities.
• Required: Clear written and verbal communication and a professional, customer-focused approach.
• Required: Proficiency with Microsoft Office, including Outlook, Word, Excel, and Teams.
• Required: Dependable and self-motivated, comfortable working independently and as part of a team.
• Preferred: Associate's or bachelor's degree, experience with ERP, CRM, or HRIS systems, or experience supporting multiple departments.

Why JM Test Systems?

You see many parts of the business, work alongside collaborative teams, and have room to grow your skills and your career. We value accountability, continuous improvement, and exceptional service, and your ideas for doing things better will be heard. If that sounds like you,

Benefits

• Medical, dental, and vision insurance
• HSA with employer contribution
• Paid time off and company holidays
• 401(k) retirement plan with company matching
• Company-paid life insurance
• Supplemental insurance policies
• Training and development opportunities
• Opportunities for continued growth within JM Test Systems

Equal Opportunity Employer

JM Test Systems is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local law.