Admin Operations Specialist I - Lab Services & Coordination

GetHired, Inc.; Wooddale East (LA); On-site; USD 32,000 - 44,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) retirement plan with company-m…

Paid time off and company holidays

Training and development opportunities

Job summary

JM Test Systems is seeking an Administrative Operations Specialist I to support ESL's daily administrative tasks, track work orders and equipment status, and respond to customer inquiries. You will learn QA/pricing, billing, receiving, and shipping while collaborating with ESL staff.

The role emphasizes organization, detail-orientation, and the ability to manage multiple priorities in a lab environment. Lab or technical experience is a plus but not required.

Qualifications

• High school diploma or GED is required.
• Experience communicating with internal and external customers.
• Basic administrative tasks like data entry, filing and work orders.
• Strong organization and attention to detail with ability to manage multiple priorities.

Responsibilities

• Keep work moving by monitoring work orders, dates, and equipment status.
• Maintain CalMapp and other systems; review paperwork for completeness.
• Respond to customer questions by phone and email with timely follow-up.
• Coordinate with Receiving, Shipping, QA/Pricing, and Accounts Receivable.
• Support reporting with trackers and routine performance reports.
• Cross-train and provide backup coverage for ESL admin functions.
• Suggest improvements and help update procedures and tools.

Skills

Customer communication

Data entry

Multitasking

Organization

Attention to detail

Microsoft Office

Education

High school diploma or GED

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

JM Test Systems is seeking an Administrative Operations Specialist I to support ESL's daily administrative tasks, track work orders and equipment status, and respond to customer inquiries. You will learn QA/pricing, billing, receiving, and shipping while collaborating with ESL staff.

The role emphasizes organization, detail-orientation, and the ability to manage multiple priorities in a lab environment. Lab or technical experience is a plus but not required.