Corporate Administrator

NTS Capital; Louisville (KY); On-site; USD 34,000 - 45,000; Full time

Benefits offered by this job

Competitive pay

Benefits package

PTO & holidays

401(k) matching

Career growth

Training & tools

Collaborative culture

Job summary

NTS Capital is seeking a polished Corporate Receptionist to be the welcoming face of our Louisville office. You will greet visitors, assist staff, and help maintain a professional, organized front desk environment.

In this fast-paced role, you will handle calls, coordinate mail and deliveries, support meeting logistics, and collaborate with teams to keep the office running smoothly while upholding confidentiality and a high standard of service.

Qualifications

• Previous receptionist, administrative, hospitality, or customer service experience preferred.
• Excellent verbal and written communication with professional appearance.
• Strong organization and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Serve as the first point of contact for visitors and staff.
• Welcome guests and create a professional experience upon arrival.
• Answer and direct incoming phone calls.
• Manage reception area to stay welcoming, organized, and professional.
• Coordinate mail, packages, and deliveries.
• Assist with conference room scheduling and meeting prep.
• Support visitors and candidates for meetings and interviews.
• Maintain office and breakroom supplies.
• Assist with administrative projects and data entry.
• Support company meetings and events.
• Collaborate with departments on day-to-day needs.
• Maintain confidentiality and discretion.

Skills

Warm communication

Professional demeanor

Highly organized

Time management

Customer service

Tools

Outlook

Word

Excel

Job description

Why You'll Love Working Here

At NTS, first impressions matter. We're looking for a polished, personable, and highly organized Corporate Receptionist to be the welcoming face and voice of our corporate office.

This role is ideal for someone who genuinely enjoys helping people, thrives in a professional and fast-paced environment, and takes pride in keeping things organized and running smoothly. You'll interact with employees, visitors, vendors, candidates, and business partners while providing administrative support that makes a difference across the organization.

What We Offer

• Competitive pay and a comprehensive benefits package

• Medical, dental, vision, and additional voluntary benefits

• Generous paid time off and company holidays, including your birthday off

• 401(k) with 100% company match up to 6% of salary

• Career growth and development opportunities

• Ongoing training, tools, and support to help you succeed

• A collaborative, team-oriented culture where your contributions make a difference

What You'll Do

• Serve as the first point of contact for visitors, employees, candidates, vendors, and business partners

• Welcome guests and create a professional, friendly experience from the moment they arrive

• Answer and direct incoming phone calls and respond to general inquiries

• Manage the reception area and help ensure the corporate office remains welcoming, organized, and professional

• Coordinate incoming and outgoing mail, packages, and deliveries

• Assist with conference room scheduling, meeting preparation, and office coordination

• Support visitors and candidates arriving for meetings and interviews

• Maintain office and breakroom supplies and coordinate replenishment as needed

• Assist with administrative projects, data entry, document preparation, and other office needs

• Provide support for company meetings, employee events, and special projects

• Work collaboratively with departments across the organization to assist with day-to-day needs

• Handle information and interactions with professionalism, discretion, and confidentiality

• Assist with additional administrative responsibilities as needed

What We're Looking For

• Warm, professional, and confident communication skills

• A friendly, service-oriented approach and ability to make others feel welcome

• Highly organized with exceptional attention to detail

• Strong time management skills and the ability to manage multiple priorities

• Dependable, proactive, and willing to jump in wherever needed

• Professional appearance and demeanor

• Strong written and verbal communication skills

• Proficiency in Microsoft Office, including Outlook, Word, and Excel

• Previous receptionist, administrative, hospitality, or customer service experience preferred

• Ability to maintain professionalism and confidentiality in a corporate environment

• 
  NTS is an Equal Opportunity Employer