Administrative Assistant

Harrison National Employment; Conshohocken (Montgomery County); On-site; USD 30,000 - 40,000; Full time

Job summary

A corporate office is seeking a proactive Receptionist to manage front desk operations and assist the Accounting Department. Responsibilities include greeting visitors, answering calls, and maintaining office areas. Applicants should have a high school diploma and strong communication skills. This full-time position operates Monday to Friday in Conshohocken, offering a vital role in a professional environment.

Qualifications

• Previous experience as a receptionist or in a front desk role preferred.
• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.

Responsibilities

• Greet and direct visitors in a professional, friendly manner.
• Answer and route incoming phone calls to appropriate departments.
• Assist the Accounting Department with weekly check mailings.

Skills

Verbal communication

Written communication

Organizational skills

Multitasking

Customer service

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Overview

We are looking for a welcoming, organized, and proactive Receptionist to join our Corporate Office team. This full-time, on-site position is the first point of contact for guests and callers and plays a vital role in supporting both front desk operations and administrative functions, particularly assisting the Accounting Department and coordinating office events.

Key Responsibilities

• Greet and direct visitors in a professional, friendly manner.
• Answer and route incoming phone calls to the appropriate departments or staff.
• Provide accurate information in person, over the phone, and via email.
• Assist the Accounting Department with weekly check mailings using the electronic mail machine.
• Support the Accounting Department with electronic deposits.
• Receive, sort, and distribute incoming mail and packages.
• Assist with planning and executing on-site and off-site meetings/events, including: Receiving and setting up meals; Cleaning and resetting conference rooms after use.
• Maintain the cleanliness and readiness of the breakroom and common areas by: Loading and unloading the dishwasher; Restocking coffee, tea, sugar, and related supplies; Keeping snack baskets filled; Monitoring breakroom inventory and reordering supplies as needed.
• Perform other duties as assigned to support the Corporate Office.

Qualifications

• High school diploma or equivalent required.
• Previous experience as a receptionist or in a front desk role preferred.
• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to multitask and prioritize in a fast-paced environment.
• Proficiency with Microsoft Office Suite and standard office equipment.
• Professional, customer-focused demeanor.

Details

Schedule: Monday – Friday, 8:00 AM – 5:00 PM (with a 1-hour unpaid lunch).

Employment type: Full-time

Seniority level: Entry level

Location: Corporate Office, on-site