Reception Administrator

CitiStaffing; New York (NY); On-site; USD 28,000 - 39,000; Full time

Job summary

CitiStaffing in New York, NY is seeking a polished, personable Reception & Administrative Assistant to join a fast-paced NYC office. This temp-to-perm role is perfect for someone with prior administrative or hospitality experience who enjoys being the go-to person and advancing in a corporate environment.

As the first point of contact, you will create a welcoming and professional experience for employees, clients, and visitors while delivering day-to-day administrative support to the broader

Qualifications

• Prior reception, administrative, or hospitality experience.
• Strong communication and interpersonal skills.
• Excellent organization and attention to detail.
• Proactive, reliable, and able to multitask in a fast-paced office.

Responsibilities

• Be the first point of contact for visitors and employees with a warm, professional demeanor.
• Manage the reception area to keep the office organized and polished.
• Answer phones, direct calls, and respond to general inquiries.
• Coordinate conference room scheduling and assist with meeting prep.
• Receive, sort, and distribute mail and deliveries.
• Order and maintain office and pantry supplies.
• Support meeting and event logistics, including setup and catering.
• Provide general administrative support: scheduling, data entry, and document prep.
• Liaise with vendors and support day-to-day office needs.
• Collaborate with team across the organization and lend help as needed.

Skills

Professional communication

Organizational skills

Proactive mindset

Customer service experience

Team player

Tools

Microsoft Office

Google Workspace

Job description

New York, NY | On-Site | Temp-to-Perm

We are seeking a polished, personable, and proactive Reception & Administrative Assistant to join a professional and fast-paced New York City office. This is a great opportunity for someone with prior administrative, reception, hospitality, or office experience who enjoys being the go‑to person and wants to continue building their corporate experience.

As the first point of contact for the office, you will play an important role in creating a welcoming and professional experience for employees, clients, and visitors while also providing day-to-day administrative and operational support to the broader team. The ideal candidate is friendly, organized, detail-oriented, and comfortable taking initiative in a role where no two days are exactly the same.

This position will begin on a temporary basis with the potential to convert to a permanent role.

What You’ll Do

• Serve as the first point of contact for visitors, clients, and employees, providing a warm and professional experience
• Manage the reception area and help ensure the office remains organized, polished, and running smoothly
• Answer and direct incoming calls and respond to general inquiries
• Coordinate conference room scheduling and assist with meeting preparation
• Receive and distribute mail, packages, and deliveries
• Assist with ordering and maintaining office and pantry supplies
• Support meeting and event logistics, including room setup, catering, and cleanup
• Provide general administrative support, including scheduling, data entry, document preparation, and special projects
• Communicate with vendors and assist with day‑to‑day office needs
• Partner with team members across the organization and jump in wherever additional support is needed

What We’re Looking For

• Previous reception, administrative, office, customer service, or hospitality experience
• Professional, friendly, and confident communication skills
• Strong organizational skills and attention to detail
• A proactive mindset and willingness to take ownership of tasks
• Ability to prioritize and stay composed in a busy office environment
• Comfortable interacting with employees and visitors at all levels
• Proficiency with Microsoft Office and/or Google Workspace
• Reliable, adaptable, and genuinely enjoys being part of a team

Why This Opportunity?

This is an excellent opportunity for someone looking to grow their administrative career and gain hands‑on experience within a professional corporate environment. You’ll have exposure to multiple areas of office operations, the opportunity to take on increasing responsibility, and the ability to become an integral part of the team.

For the right candidate, this temporary position has the potential to develop into a long‑term permanent opportunity.