Executive Assistant

SELECT SEARCH CONSULTANTS LP; Houston (TX); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Outstanding benefits package

Generous annual bonus opportunity

Job summary

A global financial services firm in Houston is seeking an experienced Executive Assistant to provide high-level support to a team of executives. Responsibilities include calendar management, travel arrangements, and maintaining office standards. The ideal candidate will have over 10 years of executive support experience, particularly in the financial sector. The role offers an upscale office environment, a generous benefits package paid entirely for employees and families, and opportunities for annual bonuses. This is a fully in-office position from Monday to Friday.

Qualifications

• 10+ years' executive support experience; financial services sector a plus.
• Experience with calendaring, travel (domestic/international), and expense management.
• Able to prioritize conflicting needs across different time zones.

Responsibilities

• Provide high-level executive support to senior executives regarding calendar management and travel arrangements.
• Maintain office environment ensuring service quality standards.
• Assist with staff outings and marketing event planning.

Skills

Executive support experience

Calendar management

Travel arrangements

MS Office 365

Expense management

Organizational skills

Tools

Concur

Job description

Global financial services firm located in Houston's inner loop in search of an experienced Executive Assistant to provide support to a small team of executives, along with assisting the Marketing and Investor Relations team. This position provides good variety while also remaining a balanced, manageable, one-person job.

Responsibilities will include:

• Provide high level executive support to four or more senior executives in the company - calendar management, expenses in various currencies (Concur), complex international and domestic travel arrangements (Corporate Traveler/Melon), as well as onsite support to global executives and clients visiting the Houston office.
• Work with the Houston administrative team to ensure the company’s space (including décor, equipment, supplies) is maintained and serviced to the highest standard; draft and implement preventive maintenance schedules and confirm safety standards are followed throughout the office – including emergency preparedness.
• Assist with the acquisition, distribution, and storage of company supplies and shared support services such as mailing, printing, and copying; security; cleaning and maintenance.
• Work with the Office Manager to create and administer budgets for supplies, equipment, and contract services; process related invoices and identify opportunities for cost savings in assigned areas - recommending and implementing policy or process changes as needed.
• Assist HR in arranging occasional staff outings including special occasion lunches, after work cocktails, holiday parties, etc.
• Assist the Marketing team and Investor Relations on Roadshow and Marketing Offsite planning and logistics including travel arrangements, restaurant reservations, printing, and other requirements as needed.
• Assist with CRM data entry or retrieval as needed.

Requirements:

• 10+ years' executive support experience; financial services sector a plus.
• Experience with calendaring, travel (domestic / international), and expense management.
• Able to prioritize conflicting needs, working across different time zones.
• MS Office 365 (Outlook, PowerPoint, Word, and Excel).
• Concur expense management.
• Responsive and organized, with exceptional notice of detail and efficient time management.

Fully in-office position M-F. Occasional overtime, but not the norm.

Upscale office environment. Outstanding benefits package, paid 100% for employee and family. Generous annual bonus opportunity.