Executive Assistant to COO

SELECT SEARCH CONSULTANTS LP; Houston (TX); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Annual bonus

Paid overtime

Comprehensive benefits

Job summary

SELECT SEARCH CONSULTANTS LP, Energy firm in Houston, seeks an experienced Executive Assistant to support the COO. This in-office role requires managing the COO's calendar, travel arrangements, expense reports, and confidential communications while coordinating governance activities and leadership meetings.

Work is fully in-office, Monday–Friday, with an excellent benefits package, paid overtime, and annual bonus opportunity.

Qualifications

• 5-7+ years of senior executive support experience.
• Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).
• Experience coordinating executive or Board-level meetings and governance activities.
• Ability to work with AI tools to improve efficiency.
• Experience handling confidential information and calendars.

Responsibilities

• Manage the COO's complex calendar and time-zone coordination.
• Coordinate complex domestic and international travel arrangements.
• Prepare and submit expense reports and support executive admin needs.
• Draft, review, and manage confidential correspondence and materials.
• Serve as primary contact for internal and external stakeholders.
• Coordinate materials for meetings, governance, and leadership forums.
• Attend leadership meetings, document decisions, track action items.
• Track deadlines and signatures, manage office logistics.

Skills

Calendar management

Travel coordination

Executive communication

AI tools proficiency

Stakeholder management

Tools

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

Energy firm located in Houston's Memorial City area in search of an experienced Executive Assistant to support the Chief Operating Officer.

Responsibilities will include:

• Manage the COO's complex and dynamic calendar, including meeting prioritization, scheduling, and coordination across multiple stakeholders and time zones.
• Coordinate complex domestic and international travel arrangements, itineraries, agendas, and supporting materials.
• Prepare and submit expense reports and support other executive administrative requirements.
• Draft, review, and manage professional and confidential correspondence, presentations, reports, and meeting materials.
• Serve as a primary point of contact for internal and external stakeholders on matters related to the COO's office.
• Coordinate materials for executive meetings, Board interactions, leadership forums, planning cycles, and governance activities.
• Attend selected COO and Operations leadership meetings, document decisions and action items, and track deliverables through completion.
• Track deadlines, approvals, invitations, documents requiring signature, and other commitments on behalf of the COO.
• Manage overall Houston office logistics in partnership with another Executive Assistant, helping ensure smooth and efficient office operations.

Requirements:

• 5-7+ years of C-suite or other senior executive level support experience in a fast-paced environment.
• Advanced proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Experience coordinating executive or Board-level meetings, governance activities, and leadership events.
• Comfort using emerging AI tools to improve administrative efficiency, communication, and work processes.
• Demonstrated experience managing complex calendars, executive travel, meeting logistics, expenses, correspondence, and confidential information.

Fully in-office position, M-F. Excellent benefits package, paid overtime, and annual bonus opportunity offered.