Executive Assistant to COO | Strategic Calendar & Projects

Axios; Arlington (VA); Hybrid; USD 75,000 - 80,000; Full time

Benefits offered by this job

401(k) with employer match

Health insurance options

HSA contribution

Dental & vision coverage

12-week paid leave for caregivers

Learning & development stipend

Work-from-home stipend

Headspace mental health resources

OneMedical membership

Health advocacy resources

Fertility benefits

Employee support fund

Flexible work for parents

Virtual social events

Open inclusive culture

Job summary

Axios, a Virginia-based media company, seeks an Executive Assistant to support the COO and partner with the Chief of Staff on strategic initiatives. The role focuses on calendar management, scheduling complex group meetings, and coordinating cross-functional projects to drive efficiency and impact.

You will draft concise updates, manage travel logistics end-to-end, organize follow-ups, and help prepare materials for leadership discussions.

Qualifications

• Experience managing executive calendars and priorities with strong scheduling and logistics skills.
• Excellent prioritization and time management with proactive planning.
• Clear, concise communication across multiple executives and teams.
• Strong writing and editing for internal and external communications.
• Sound operational judgment and ability to handle confidential information.
• Strong coordination for meeting prep and follow-ups across teams.
• Experience coordinating cross-functional projects and driving milestones.
• Ability to synthesize information for clear written updates and presentations.
• Comfort using Google Calendar and collaboration tools to organize schedules.

Responsibilities

• Manage the COO’s calendar strategically, aligning commitments with priorities and resolving conflicts.
• Learn priorities and working preferences, offer clear options when trade-offs occur.
• Schedule complex group meetings across COO’s teams with right participants.
• Own meeting logistics, invitations and materials, coordinate preparation and changes.
• Coordinate end-to-end COO travel, maintain itineraries, manage changes.
• Organize follow-ups from meetings, track owners and deadlines.
• Maintain project plans, timelines and status updates with risk flags.
• Draft concise briefs, presentations and updates for planning and decisions.
• Take ownership of defined workstreams and special projects.
• Draft and coordinate internal/external communications for COO and Chief of Staff.
• Handle sensitive information with discretion and keep leaders informed.

Skills

Executive calendar management

Scheduling & logistics

Prioritization & time management

Clear communication

Writing & editing

Operational judgment

Cross-functional coordination

Project support

Information synthesis

AI tool familiarity

Discretion with sensitive information

Tools

Google Calendar

Job description

Axios, a Virginia-based media company, seeks an Executive Assistant to support the COO and partner with the Chief of Staff on strategic initiatives. The role focuses on calendar management, scheduling complex group meetings, and coordinating cross-functional projects to drive efficiency and impact.

You will draft concise updates, manage travel logistics end-to-end, organize follow-ups, and help prepare materials for leadership discussions.