Contracts Administrator — SAP & Change Orders

Irvine Company; Newport Beach (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Irvine Pacific seeks a Contracts Administrator to support the Reinvestment Contracts department. You will process contracts and change orders, prepare legal documents in SharePoint, and upload financial data into SAP.

This role coordinates with Reinvestment Finance, Project Management, and Construction Management, handles document routing for electronic signatures, and assists in archiving and bid package preparation.

Qualifications

• 2–5 years of experience in a related role.
• Strong organizational and attention to detail.
• Intermediate Excel, Word, Outlook and Google Platforms.
• SAP experience preferred.
• General knowledge of Apartment Development/Redevelopment a plus.

Responsibilities

• Process Contracts and Change Orders.
• Prepare legal document through Sharepoint platform system.
• Upload financial information into SAP.
• Route documents for electronic signature.
• Document printing and filing.
• Archiving Departmental documents in Accutrac.
• Consultant Close Outs: Process all Consultant close out change orders in SAP.
• Assist in tracking recorded Mechanic’s Liens, Stop Notices and Intents to Lien and obtaining releases of Mechanic’s Liens, Stop Notices and Unconditional Lien Releases.
• Process Master Contracts for Consultants as needed.
• Prepare, route and record Notice of Completion and assist in tracking log.
• Coordination with Reinvestment Finance, Project Management and Construction Management as necessary.
• Provide support for Construction Administration.
• Assist in preparing documents and compiling bid packages.
• Support electronic document delivery using Skysite. Set up folders and groups within our cloud based program and provide access to internal and external members.
• Tracking of bidding dates.

Skills

Attention to detail

Organization skills

Proactive work style

Tools

SAP

SharePoint

Skysite

Job description

Irvine Pacific seeks a Contracts Administrator to support the Reinvestment Contracts department. You will process contracts and change orders, prepare legal documents in SharePoint, and upload financial data into SAP.

This role coordinates with Reinvestment Finance, Project Management, and Construction Management, handles document routing for electronic signatures, and assists in archiving and bid package preparation.