Contracts Administrator

Jobs2Web; Newport Beach (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Irvine Pacific seeks a Contracts Administrator to support the Reinvestment Contracts department. You will process contracts and change orders, prepare legal documents in SharePoint, and upload financial data into SAP.

This role coordinates with Reinvestment Finance, Project Management, and Construction Management, handles document routing for electronic signatures, and assists in archiving and bid package preparation.

Qualifications

• 2–5 years of experience in a related role.
• Strong organizational and attention to detail.
• Intermediate Excel, Word, Outlook and Google Platforms.
• SAP experience preferred.
• General knowledge of Apartment Development/Redevelopment a plus.

Responsibilities

• Process Contracts and Change Orders.
• Prepare legal document through Sharepoint platform system.
• Upload financial information into SAP.
• Route documents for electronic signature.
• Document printing and filing.
• Archiving Departmental documents in Accutrac.
• Consultant Close Outs: Process all Consultant close out change orders in SAP.
• Assist in tracking recorded Mechanic’s Liens, Stop Notices and Intents to Lien and obtaining releases of Mechanic’s Liens, Stop Notices and Unconditional Lien Releases.
• Process Master Contracts for Consultants as needed.
• Prepare, route and record Notice of Completion and assist in tracking log.
• Coordination with Reinvestment Finance, Project Management and Construction Management as necessary.
• Provide support for Construction Administration.
• Assist in preparing documents and compiling bid packages.
• Support electronic document delivery using Skysite. Set up folders and groups within our cloud based program and provide access to internal and external members.
• Tracking of bidding dates.

Skills

Attention to detail

Organization skills

Proactive work style

Tools

SAP

SharePoint

Skysite

Job description

Position Summary:

The Contracts Administrator will support the Reinvestment Contracts department in various functions. Primarily, the role will be responsible for contract and change order processing including document preparation and upload into the financial system. The role will also assist in other duties within the contracts group.

Job Duties:

• Process Contracts and Change Orders.
• Prepare legal document through Sharepoint platform system.
• Upload financial information into SAP.
• Route documents for electronic signature.
• Document printing and filing.
• Archiving Departmental documents in Accutrac.
• Consultant Close Outs: Process all Consultant close out change orders in SAP.
• Assist in tracking recorded Mechanic’s Liens, Stop Notices and Intents to Lien and obtaining releases of Mechanic’s Liens, Stop Notices and Unconditional Lien Releases.
• Process Master Contracts for Consultants as needed.
• Prepare, route and record Notice of Completion and assist in tracking log.
• Coordination with Reinvestment Finance, Project Management and Construction Management as necessary.

• Provide support for Construction Administration.
• Assist in preparing documents and compiling bid packages.
• Support electronic document delivery using Skysite. Set up folders and groups within our cloud based program and provide access to internal and external members.
• Tracking of bidding dates

Perform Special Projects required by Management as necessary.

Minimum Qualifications / Other Expectations:

• 2 - 5 years experience in a related role.
• Flexibility, Attention to detail and excellent organization skills a must.
• Intermediate computer skills in Microsoft Excel, Word and Outlook and Google Platforms.
• Ability to work proactively and autonomously on a daily basis.
• SAP experience preferred.
• General knowledge of Apartment Development/Redevelopment a plus.

Irvine Pacific builds exceptionally crafted homes located in the acclaimed Villages of Irvine - thoughtfully designed and carefully constructed down to the finest details.

The Villages of Irvine is the fastest selling new-home community in the U.S., with beautiful homes, top schools and generous open space…all in America’s safest big city.

We take as much pride in our employee community as we do the communities we create. It’s an environment populated with talented and experienced people, a collaborative spirit and abundant opportunities.

The Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

Nearest Major Market: Orange County
Nearest Secondary Market: Los Angeles