Director, Construction Administration/Contracts

InforCapital, partnership; Newport Beach, Northern (CA, KY); On-site; USD 120,000 - 180,000; Full time

Job summary

Irvine Company is seeking a seasoned contract and construction administration professional to organize and implement construction contracts, ensure pricing and coding compliance, and uphold key contract practices.

You will oversee contract development, process change orders, and monitor financials with SAP, while leading vendor COI reviews and prequalification activities. This role includes managing a small team and training new staff.

Qualifications

• Attention to detail and excellent organizational skills are required.
• Strong Excel skills are required.
• SAP and Coupa experience preferred.
• Bachelor’s degree or equivalent experience; 10+ years in real-estate development, construction, or contracts.

Responsibilities

• Oversee contract development and management activities and enforce core departmental principles for Capital Project reinvestment and Recurring CapEx.
• Act as systems super user for Coupa, SharePoint/CRA, and DocuSign; lead training for new team members at properties.
• Process contracts and change orders; ensure information is complete, accurate, and compliant with business rules.
• Perform financial monitoring and ensure SAP-based compliance.
• Review COIs submitted by vendors to identify deficiencies and coordinate corrective actions.
• Process master contracts for consultants as needed; track and file related documents.
• Prepare, route, and record Notice of Completion; assist in tracking log.
• Track mechanic’s liens, stop notices, and intents to lien; obtain releases.

Skills

Attention to detail

Organizational skills

Education

Bachelor’s degree or equivalent experience

Tools

SAP

Coupa

Excel

Job description

Key support position in Apartment Communities Capital Projects for contracting and construction administration. This individual will have experience in the organization and implementation of construction contracts, including preparation of contracts, assuring pricing and internal coding compliance and other key contract practices.

Key Responsibilities:

• Oversee contract development and management activities, and enforce core departmental principals for Capital Project Reinvestment and Recurring CapEx
• Be a systems super user (Coupa, Sharepoint/CRA and Docusign) and lead training efforts for new team members at properties
• Process Contracts and Change Orders
  • Prepare and process contracts and ensure information is complete, accurate and in accordance with business.
  • Financial monitoring and compliance with SAP
• Insurance Compliance Lead: Review certificates of insurance (“COI”) submitted by vendors to identify deficiencies, coordinate with vendors to ensure compliance; train team members, produce reports
• Process Master Contracts for Consultants as needed.
• Prepare, route and record Notice of Completion and assist in tracking log
• Track Mechanic’s Liens, Stop Notices and Intents to Lien and obtain releases
• Manage contractor prequalification process and new vendor set ups
• Ability to set up department protocols and standard procedures
• Oversee onboarding and training tools for new employees and for continued growth and learning with the team
• Provide quality control checks of Schedule of Values, Scopes of Work and other documents
• Manage one to two direct reports

Minimum Qualifications / Other Expectations:

Education & Experience:

• Bachelor’s degree or equivalent experience
• 10+ years of relevant experience, real-estate development or construction experience and contract experience preferred.

Other:

• Attention to detail and excellent organizational skills are a must
• Strong excel skills required
• SAP & Coupa experience preferred
• Valid California driver’s license; Maintain continuous vehicle liability insurance as required by state law. (This role requires the regular and frequent operation of a vehicle, as defined in the Company’s MVR policy, and is part of the essential duties of this position.)

Source: Irvine Company’s Career Page