Director of Contracts & Construction Administration

InforCapital, partnership; Newport Beach, Northern (CA, KY); Hybrid; USD 120,000 - 180,000; Full time

Job summary

Irvine Company is seeking a seasoned contract and construction administration professional to organize and implement construction contracts, ensure pricing and coding compliance, and uphold key contract practices.

You will oversee contract development, process change orders, and monitor financials with SAP, while leading vendor COI reviews and prequalification activities. This role includes managing a small team and training new staff.

Qualifications

• Attention to detail and excellent organizational skills are required.
• Strong Excel skills are required.
• SAP and Coupa experience preferred.
• Bachelor’s degree or equivalent experience; 10+ years in real-estate development, construction, or contracts.

Responsibilities

• Oversee contract development and management activities and enforce core departmental principles for Capital Project reinvestment and Recurring CapEx.
• Act as systems super user for Coupa, SharePoint/CRA, and DocuSign; lead training for new team members at properties.
• Process contracts and change orders; ensure information is complete, accurate, and compliant with business rules.
• Perform financial monitoring and ensure SAP-based compliance.
• Review COIs submitted by vendors to identify deficiencies and coordinate corrective actions.
• Process master contracts for consultants as needed; track and file related documents.
• Prepare, route, and record Notice of Completion; assist in tracking log.
• Track mechanic’s liens, stop notices, and intents to lien; obtain releases.

Skills

Attention to detail

Organizational skills

Education

Bachelor’s degree or equivalent experience

Tools

SAP

Coupa

Excel

Job description

Irvine Company is seeking a seasoned contract and construction administration professional to organize and implement construction contracts, ensure pricing and coding compliance, and uphold key contract practices.

You will oversee contract development, process change orders, and monitor financials with SAP, while leading vendor COI reviews and prequalification activities. This role includes managing a small team and training new staff.