Contracts Administrator - Legal Ops & Contract Management

PCA; Lake Forest (IL); On-site; USD 65,000 - 85,000; Full time

Job summary

PCA is seeking a Contracts Administrator to support the Commercial Legal Department by reviewing and coordinating commercial contracts, NDAs, RFPs, and related documents using approved templates. You will ensure accuracy, timely processing, and adherence to company policies.

You will liaise with internal stakeholders including Legal and Sales, manage contract status and deadlines, maintain records in the contract management system, and provide administrative support across the legal team.

Qualifications

• Minimum 3 years of experience in legal operations, contract administration, or legal department support.
• Experience reviewing, processing, and coordinating commercial agreements and contract-related documentation.
• Experience with contract management systems or document management systems; familiarity with templates and procedures.
• Advanced proficiency in Microsoft Office applications (Excel, Word, PowerPoint, Outlook).

Responsibilities

• Review, draft, and revise commercial agreements (NDAs, sales agreements, RFPs) using approved templates and guidelines.
• Coordinate contract review and approval with internal stakeholders and supervising attorneys as needed.
• Prepare and manage written communications regarding requests for legal review, contract status, and related matters.
• Maintain contracts and supporting documentation in the contract management system; monitor deadlines and renewals.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Problem-solving

Education

High school diploma or equivalent

Associate's degree (preferred)

Paralegal certificate (preferred)

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

Job description

PCA is seeking a Contracts Administrator to support the Commercial Legal Department by reviewing and coordinating commercial contracts, NDAs, RFPs, and related documents using approved templates. You will ensure accuracy, timely processing, and adherence to company policies.

You will liaise with internal stakeholders including Legal and Sales, manage contract status and deadlines, maintain records in the contract management system, and provide administrative support across the legal team.