Contracts Administrator

Blue Signal Search; Gilbert (AZ); On-site; USD 60,000 - 85,000; Full time

Job summary

Blue Signal Search, on behalf of our client, seeks a detail-oriented Contracts Administrator to bring structure to complex construction agreements and keep project commitments on track.

The role collaborates with project leadership and finance teams to ensure documentation is complete, deadlines are met, and contract workflows are efficient, with room for professional growth.

Qualifications

• 3+ years of experience in contract administration, construction project coordination, or related roles.
• Ability to interpret detailed construction agreements, statements of work, and contracts.
• Strong organizational skills, with the ability to prioritize multiple deadlines.
• Clear communication and collaboration with project teams and vendors.

Responsibilities

• Oversee the administrative lifecycle of construction agreements, purchasing documents, and subcontractor commitments with accurate records.
• Evaluate contract terms to identify deliverables, deadlines, scope provisions, and responsibilities requiring follow-up.
• Coordinate documentation for contract modifications, project clarifications, and scope changes to support timely review and authorization.
• Monitor insurance certificates, bonds, licensing documentation, and other contractual prerequisites to maintain project compliance.
• Partner with accounting and project teams to verify paperwork is complete before payment requests and invoices move forward.
• Maintain organized electronic contract files, including correspondence, amendments, approvals, and project completion documents.
• Work with internal stakeholders and external partners to resolve documentation gaps and improve workflows.

Skills

Contract administration

Construction project coordination

Time management

Documentation

Communication

Education

Bachelor’s degree in construction management, Business Administration, or related discipline

Tools

Microsoft Office

Excel

Project management software

Electronic document repositories

Job description

Our client is seeking a detail-oriented Contracts Administrator to help strengthen the operational foundation behind a growing portfolio of construction projects. This is an excellent opportunity for a professional who enjoys bringing structure to complex agreements, keeping projects moving, and ensuring important contractual commitments are met. Working closely with project leadership and internal business teams, this individual will play a meaningful role in improving contract visibility, reducing administrative risks, and supporting efficient project execution.

This Role Offers:

• Opportunity to take ownership of contract administration activities that directly influence project execution and financial accuracy.
• Meaningful exposure to construction operations, project management, and cross-functional business processes.
• A collaborative environment where organization, initiative, and problem-solving are valued.
• Ability to recommend workflow improvements and help build more efficient contract management practices.
• A hands-on position offering professional development and the opportunity to expand construction industry expertise.

Focus:

• Oversee the administrative lifecycle of construction agreements, purchasing documents, and subcontractor commitments while maintaining accurate records.
• Evaluate contract terms to identify important deliverables, deadlines, scope provisions, and responsibilities requiring follow-up.
• Coordinate documentation for contract modifications, project clarifications, and scope changes to support timely review and authorization.
• Monitor insurance certificates, required bonds, licensing documentation, and other contractual prerequisites to help maintain project compliance.
• Partner with accounting and project teams to verify that required paperwork is complete before payment requests and invoices move forward.
• Maintain organized electronic contract files, including supporting correspondence, amendments, approvals, and project completion documents.
• Work with internal stakeholders and external project partners to resolve documentation gaps, communicate outstanding requirements, and improve administrative workflows.

Skill Set:

• 3+ years of experience in contract administration, construction project coordination, or a related position, preferably supporting commercial construction or specialty trades.
• Ability to interpret detailed construction agreements, statements of work, contractual obligations, and time-sensitive requirements.
• Working knowledge of construction compliance documentation, including certificates of insurance, performance bonds, payment bonds, and billing conditions.
• Strong organizational skills with the ability to independently prioritize competing deadlines and manage numerous active agreements.
• Proficiency with Microsoft Office, particularly Excel, and familiarity with electronic document repositories and project management software.
• Clear communication skills and sound judgment when coordinating with project teams, vendors, and other business partners.
• Bachelor’s degree in construction management, Business Administration, or a related discipline, or equivalent practical experience, with a proactive approach to following procedures and improving processes.