Contracts Administrator

Ohio State University; North Carolina; On-site; USD 59,000 - 77,000; Full time

Job summary

The Ohio State University is seeking a Contracts Administrator to oversee contract execution and university purchase orders for capital projects within Facilities Design and Construction.

Responsibilities include ensuring compliance with ORC 153, OAC 153, and university policies, coordinating bids, and maintaining project management records. Strong communication, organization, and proficiency in Microsoft Office are essential.

Qualifications

• Bachelor's degree or equivalent experience required.
• 2 years of relevant experience required.
• Desirable: 2–4 years of relevant experience.
• Working knowledge of engineering/construction contracting practices and applicable codes/policies.

Responsibilities

• Provide direction and support to ensure effective execution of contracts and university purchase orders for capital projects.
• Coordinate bidding and contracting with external firms and OSU Office of Legal Affairs.
• Monitor project scope, schedule, cost and quality; maintain project management and contracting tasks.
• Report to the Director of Program Management and collaborate with project teams and senior management.

Skills

Communication skills

Time management

Organizational skills

Policy compliance

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Job description

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Job Title

Contracts Administrator

Department

Administration and Planning | Facilities, Design and Construction

Job Description

Provides direction and support to ensure the effective execution of various contracts and university purchase orders for capital projects in Facilities Design and Construction. Responsibilities include ensuring compliance with Ohio Revised Code Chapter 153 (ORC153), Ohio Administrative Code Chapter 153 (OAC153), and University Policies in support of capital project activities in the execution of contracts, change orders, and university purchase orders. Manages and coordinates the bidding and contracting process with external professional service firms, contractors, and OSU Office of Legal Affairs. Assists in the monitoring of project scope, schedule, cost and quality of projects. Maintains, manages and updates project management and contracting tasks within the department's Project Management System. Reports directly and is accountable to the Director of Program Management with a strong business partnership with Project Managers, Project Accountants, Program Administrators, Director of Projects, Office of Legal Affairs and senior level management.

Required Qualifications

Requirements: Bachelor's degree or equivalent experience. 2 years of relevant experience required.

Desired: 2-4 years of relevant experience. Working knowledge of engineering/construction industry contracting practices, Ohio Revised Code 153, Ohio Administrative Code 153, applicable government laws and university policy. Ability to independently produce high quality, complete work product while balancing workload and multiple priorities. Ability to follow established policies and procedures. Flexibility and adaptability to shifting priorities and demands. Must thrive in a fast-paced, deadline-driven environment, while maintaining professional demeanor and customer focus at all times. Excellent written, verbal, interpersonal, and analytical communication skills. Strong organizational, multi-tasking and time management skills. Ability to work effectively under time critical deadlines. Proficient in Microsoft Office (Email, Word and Excel).

Additional Information

• Target Salary Range: $58,700-$77,200
• Function - Legal and Compliance
• Sub Function - Contract Management
• Band - Individual Contributor
• Level - S2

Location

Enarson Classroom Building (0072)

Position Type

Regular

Scheduled Hours

40

Shift

First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

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The university is an equal opportunity employer, including veterans and disability.