Facilities Contracts Specialist

Ohio State University; United States; On-site; USD 65,000 - 85,000; Full time

Job summary

The Ohio State University Wexner Medical Center is seeking a Facilities Contracts Specialist to manage maintenance contracts that keep health system mechanical and electrical systems safe, reliable, and compliant. This role involves coordinating with vendors, monitoring performance, and guiding contract processes to support 24/7 operations.

You will document activities, support procurement strategies, and track KPI metrics while ensuring work aligns with budget and regulatory requirements;

Qualifications

• Bachelor's degree or equivalent experience required.
• 2+ years of relevant facilities or contract management experience preferred.
• Experience with regulatory compliance and asset management beneficial.

Responsibilities

• Manage assigned facility maintenance contracts and ensure contractor adherence.
• Schedule preventive maintenance, repairs, and project work within contract requirements.
• Maintain documentation to comply with regulatory requirements.
• Conduct contractor training and quality inspections.
• Support procurement strategies for services and supplies.
• Track and report contract KPI metrics.
• Respond to emergency situations as needed.

Skills

Contract management

Facilities maintenance

Vendor coordination

Regulatory compliance

Education

Bachelor's degree or equivalent experience

Job description

Job Title

Facilities Contracts Specialist

Department

Health System Shared Services | Facilities Operations

Position Scope

The Facilities Contracts Specialist is responsible for ensuring the effective, safe, efficient, and uninterrupted operations of health system mechanical and electrical systems and equipment through the efficient management of maintenance contracts. This position has process oversight of monitoring, assessing and supporting contracted service functions. This position will document, make recommendations, offer guidance, communicate matters relating to contracted service functions, and follow established contract-related processes. The Ohio State University Wexner Medical Center is committed to enhancing the quality of care provided to patients. Operations of the Medical Center are ongoing 24 hours a day, 7 days a week. This position may respond to emergency situations, such as electrical and mechanical system outages, and may assist with the evaluation of and correction of problems.

Position Summary

The Facilities Contracts Specialist manages assigned facility maintenance contracts including those that support effective and efficient operation of the health system mechanical and electrical systems. This position is also responsible for ensuring that contractors adhere to medical center management plans and processes; scheduling preventive maintenance, repairs, and project work; ensuring work is completed within contract requirements, regulatory codes, budget, and performance standards; maintaining documentation and records to comply with regulatory requirements; conducting contractor training and quality inspections; assisting with procurement strategies for services and supplies; and tracking and reporting contract KPI metrics.

Minimum Required Qualifications

• Bachelor's degree or equivalent experience. 2 years of relevant experience required.
• 2-4 years of relevant experience preferred.

Location

University Hospital - Rhodes Hall (0354)

Position Type

Regular

Scheduled Hours

40

Shift

Varying Shifts

Background Check

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

Equal Opportunity Statement

The university is an equal opportunity employer, including veterans and disability.