Contracts Administrator

Ohio State University; United States; On-site; USD 59,000 - 77,000; Full time

Job summary

Ohio State University is seeking a Contracts Administrator in the Administration and Planning division within Facilities Design and Construction to oversee contracts and university purchase orders for capital projects. You will ensure compliance with ORC 153, OAC 153, and university policy, coordinate bidding with external firms and Office of Legal Affairs, and monitor scope, schedule, cost and quality.

A Bachelor's degree with 2 years of experience is required; 2-4 years' experience preferred;

Qualifications

• Bachelor's degree or equivalent experience.
• 2 years of relevant experience required.
• 2–4 years of relevant experience preferred.
• Working knowledge of engineering/construction industry contracting practices, ORC 153, OAC 153, and university policy.

Responsibilities

• Ensure compliance with Ohio Revised Code Chapter 153 (ORC153), Ohio Administrative Code Chapter 153 (OAC153), and University Policies in support of capital project activities.
• Coordinate bidding and contracting process with external professional service firms, contractors, and OSU Office of Legal Affairs.
• Assist in monitoring project scope, schedule, cost and quality of projects.
• Maintain and update project management and contracting tasks within the department's Project Management System.

Skills

Communication skills

Organizational skills

Analytical skills

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Job description

Job Title: Contracts Administrator

Department: Administration and Planning | Facilities, Design and Construction

Job Description

Provides direction and support to ensure the effective execution of various contracts and university purchase orders for capital projects in Facilities Design and Construction. Responsibilities include ensuring compliance with Ohio Revised Code Chapter 153 (ORC153), Ohio Administrative Code Chapter 153 (OAC153), and University Policies in support of capital project activities in the execution of contracts, change orders, and university purchase orders. Manages and coordinates the bidding and contracting process with external professional service firms, contractors, and OSU Office of Legal Affairs. Assists in the monitoring of project scope, schedule, cost and quality of projects. Maintains, manages and updates project management and contracting tasks within the department's Project Management System. Reports directly and is accountable to the Director of Program Management with a strong business partnership with Project Managers, Project Accountants, Program Administrators, Director of Projects, Office of Legal Affairs and senior level management.

Required Qualifications

Requirements: Bachelor's degree or equivalent experience. 2 years of relevant experience required. Desired: 2-4 years of relevant experience. Working knowledge of engineering/construction industry contracting practices, Ohio Revised Code 153, Ohio Administrative Code 153, applicable government laws and university policy. Ability to independently produce high quality, complete work product while balancing workload and multiple priorities. Ability to follow established policies and procedures. Flexibility and adaptability to shifting priorities and demands. Must thrive in a fast-paced, deadline-driven environment, while maintaining professional demeanor and customer focus at all times. Excellent written, verbal, interpersonal, and analytical communication skills. Strong organizational, multi-tasking and time management skills. Ability to work effectively under time critical deadlines. Proficient in Microsoft Office (Email, Word and Excel).

Additional Information

• Target Salary Range: $58,700-$77,200
• Function - Legal and Compliance
• Sub Function - Contract Management
• Band - Individual Contributor
• Level - S2
• Location: Enarson Classroom Building (0072)
• Position Type: Regular
• Scheduled Hours: 40
• Shift: First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

Ohio State benefits give you options to take care of what matters most to you — and opportunities to make adjustments as your life and needs change, including:

Benefits

• Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost.
• Paid time off, including sick and vacation time and 11 holidays.
• State retirement plan or an alternative retirement plan, both with generous employer contributions.

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