Contracting Project Administrator — Hybrid (Mon–Thu Office)

Trane Supply; Grand Rapids, Northern (MI, KY); Hybrid; USD 63,000 - 88,000; Full time

Benefits offered by this job

Health insurance

401K matching

Education assistance

Job summary

Trane Technologies in Grand Rapids, MI, is seeking a Contracting Project Administrator. You will manage project documentation, procurement, invoicing, and closeout under minimal supervision, coordinating with Project Managers and stakeholders to ensure timely, compliant delivery.

The role requires strong administrative skills, familiarity with financial systems, and the ability to work in a hybrid schedule (Mon-Thurs in office, Fri flexible). Experience with HVAC contexts is a plus.

Qualifications

• High School Diploma or GED required with up to 5 years of related experience or equivalent
• Strong administrative skills with high attention to detail
• Excellent communication and proactive, independent work style
• Experience with financial systems and basic accounting (AP/AR)

Responsibilities

• Follow standard processes across multiple enterprise systems.
• Administer projects through their life cycle ensuring contract compliance and successful delivery.
• Coordinate procurement, purchase orders, and subcontracts.
• Coordinate monthly customer invoicing and ensure timely billing.
• Record project costs with time sheets, invoices, and forecasts.
• Maintain accurate project documentation and support operations.
• Communicate with customers, owners, contractors, and field staff.
• Address billing backlog and coordinate with Project Managers to resolve obstacles.

Skills

Administrative skills

Excellent communication

Independent work

Project administration

Financial systems

HVAC systems familiarity

Time management

Problem solving

Education

High School Diploma or GED

Tools

Microsoft Office

Outlook

Excel

Word

Teams

Job description

Trane Technologies in Grand Rapids, MI, is seeking a Contracting Project Administrator. You will manage project documentation, procurement, invoicing, and closeout under minimal supervision, coordinating with Project Managers and stakeholders to ensure timely, compliant delivery.

The role requires strong administrative skills, familiarity with financial systems, and the ability to work in a hybrid schedule (Mon-Thurs in office, Fri flexible). Experience with HVAC contexts is a plus.