Project Administrator - Tampa Hybrid (Fri Remote)

Trane Supply; Tampa (FL); Hybrid; USD 55,000 - 77,000; Full time

Job summary

Trane Supply in Tampa, FL is seeking a Project Administrator to manage project documentation, procurement, invoicing, and closeout. You will interact with Project Managers and Account Managers to ensure timely delivery and accurate financials.

Strong communication, multitasking, and independent work are essential in this fast-paced role. The position requires a high school diploma or GED with up to two years of related experience, and familiarity with financial systems and basic accounting.

Qualifications

• High School diploma or GED plus up to 2 years of related experience or training.
• Strong communication, proactive approach, ability to work independently and in a team.
• Experience with financial systems and basic accounting including AR/AP is a plus.
• Construction law knowledge is an asset.
• Familiarity with HVAC systems is preferred but not required.

Responsibilities

• Follow standard work and processes using multiple enterprise systems.
• Administer projects through their life cycle to ensure contract compliance and on-time delivery.
• Handle procurement, issue PO's and subcontracts to vendors.
• Coordinate monthly invoicing to ensure timely/billing accuracy per requirements.
• Record project financials, assist forecasting, review vendor invoices and reports.
• Support AR; resolve billing or tax disputes and assist in case management.

Skills

Communication skills

Proactive approach

Multitasking

Problem solving

Decision making

Rational thinking

Judgement

Task prioritization

Education

High School diploma or GED

Tools

Financial systems

Job description

Trane Supply in Tampa, FL is seeking a Project Administrator to manage project documentation, procurement, invoicing, and closeout. You will interact with Project Managers and Account Managers to ensure timely delivery and accurate financials.

Strong communication, multitasking, and independent work are essential in this fast-paced role. The position requires a high school diploma or GED with up to two years of related experience, and familiarity with financial systems and basic accounting.