Strategic Contracting Project Administrator II

Trane Technologies; Grand Rapids (MI); On-site; USD 63,000 - 88,000; Full time

Benefits offered by this job

Health insurance

401K match

Vacation & holidays

Tuition assistance

Job summary

Trane Technologies in Grand Rapids, MI is seeking a Contracting Project Administrator II to support multiple project managers, manage documentation, procurement, and invoicing, and ensure timely project closeout. Portfolio includes large, complex projects and requires close interaction with customers and staff to maintain professionalism and on-time delivery.

You will administer projects through their life cycle, coordinate with leadership and legal/finance, manage procurements and monthly

Qualifications

• High School Diploma or GED and up to five years of related experience and/or training, or equivalent combination of education and experience.
• Must have strong administrative skills, with exceptional organizational skills and high attention to detail.
• Excellent communication skills, proactive approach with willingness to work independently as well as part of a team.
• Demonstrated ability to perform tasks such as problem solving, decision making, learning, rational thinking, and exercising good judgment.
• Proven experience prioritizing tasks in order to meet tight deadlines within a fast-paced environment.
• Previous experience with financial systems and basic accounting, including accounts receivable and accounts payable.
• Familiarity with HVAC operations is a plus; construction law knowledge is an asset.
• Proficient with Microsoft Office and project management tools.

Responsibilities

• Follows established standard work and processes utilizing several enterprise systems, coordinating the transition of projects from Sales to Operations.
• Administer projects throughout their entire life cycle to ensure contract compliance and successful delivery.
• Coordinate with regional leadership, contract management/legal and financial services.
• Manage procurement processes per project requirements; handle material ordering/tracking, issuing purchase orders and subcontracts to qualified vendors.
• Coordinate monthly customer invoicing process per customer requirements and Project Manager direction to ensure accurate and timely billing.
• Coordinate with project team members for accurate and timely recording of project costs, including time sheets, forecasting assistance, vendor invoices, and project reports.
• Maintain project documentation and perform general administrative functions to support operations.
• Communicate with customers and their representatives, including building owners, mechanical contractors, other trades, subcontractors, and field support staff.
• Review billing backlog and coordinate with Project Managers, HVAC Field Technicians, customers, and Trane claims as necessary to resolve obstacles.

Skills

Project administration

Reading schedules

Communication skills

Microsoft Office

Financial systems

Education

High School Diploma or GED

Tools

Microsoft Office

Project management software

Construction management software

Job description

Trane Technologies in Grand Rapids, MI is seeking a Contracting Project Administrator II to support multiple project managers, manage documentation, procurement, and invoicing, and ensure timely project closeout. Portfolio includes large, complex projects and requires close interaction with customers and staff to maintain professionalism and on-time delivery.

You will administer projects through their life cycle, coordinate with leadership and legal/finance, manage procurements and monthly