Project Administrator — Billing & Project Coordination

Trane Technologies; Roanoke (VA); On-site; USD 50,000 - 71,000; Full time

Benefits offered by this job

Health insurance

401K match

Tuition assistance

Job summary

Trane Technologies is seeking a Project Administrator to support billing, project documentation, and closeout activities onsite with the service team. You will interact with Admin Team Leader, Area Service Managers, and technicians to ensure timely, accurate project costing and invoicing.

The role emphasizes strong communication, proactive task management, and flexibility to work overtime. HVAC familiarity is a plus, and the position offers a path within a collaborative, sustainability-driven

Qualifications

• One-year certificate from college or technical school and three (3) plus years of related billing experience and/or training, or equivalent combination of education and experience.
• Candidates without a 4-year degree are encouraged to apply; practical experience and leadership alignment are prioritized.
• Participate in lean improvements activities.
• Must have strong communication skills, proactive approach and ability to work independently or in a team.
• Proven experience prioritizing tasks to meet tight deadlines in a high-paced environment.
• Familiarity with HVAC systems is preferred but not required.
• Flexibility to work overtime and weekends as needed.

Responsibilities

• Set up service agreements or quoted projects/jobs in the system based on transition documents.
• Review Billing Backlog reports daily and ensure accuracy of invoices for assigned job types.
• Validate, apply, and post costs to service work orders.
• Coordinate with team members for accurate recording of project costs like materials and labor.
• Enter and edit Purchase Orders as needed.
• Handle billing request changes and special customer requirements promptly.
• Perform general administrative duties related to billing.
• Generate and interpret various reports; prioritize tasks to meet deadlines.
• Communicate with Account Managers, Field Technicians, Customers and Managers to resolve issues.
• Schedule and participate in internal project team meetings for information transfer.
• Maintain customer satisfaction by investigating concerns and taking corrective action.
• May reconcile purchasing card transactions for technicians.
• May file state forms as required and assist with claims.

Skills

Communication

Task prioritization

Lean improvements

Independent work

Education

One-year certificate (college/technical school)

Job description

Trane Technologies is seeking a Project Administrator to support billing, project documentation, and closeout activities onsite with the service team. You will interact with Admin Team Leader, Area Service Managers, and technicians to ensure timely, accurate project costing and invoicing.

The role emphasizes strong communication, proactive task management, and flexibility to work overtime. HVAC familiarity is a plus, and the position offers a path within a collaborative, sustainability-driven