Contract Recruiting Scheduler: Master Fast-Paced Hiring

Aston Carter; Seattle (WA); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Job summary

Aston Carter is seeking an Administrative Scheduler in Seattle, WA to support a fast-paced recruiting team. You will coordinate interviews, travel logistics, and candidate communications, maintaining accurate records and timely status updates.

The role emphasizes strong organizational skills, proficiency with Microsoft Office and ATS tools, and the ability to manage multiple calendars in a dynamic environment.

Qualifications

• Minimum of 1 year of experience as a recruiting coordinator or in a coordination-focused role.
• Experience working in a recruiting, talent acquisition, or hiring environment.
• Experience in administrative coordination or similar support roles.
• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Experience using applicant tracking systems (ATS) or similar recruiting tools.
• Strong scheduling skills and ability to manage multiple calendars and priorities.
• Excellent written and verbal communication skills.
• High level of organization and attention to detail.
• Bachelors degree.

Responsibilities

• Schedule interviews and phone screens by working directly with candidates and hiring managers.
• Arrange travel logistics for visiting candidates when needed.
• Update candidate records and job postings in recruiting systems and applicant tracking tools.
• Confirm new hires and ensure all relevant recruiting systems reflect accurate information.
• Provide timely follow-up correspondence to candidates regarding their recruiting status via phone and email.
• Track recruiting activities and prepare weekly reports on candidate status and pipeline progress.
• Coordinate post-interview debrief meetings and distribute debrief materials to interview teams.
• Identify opportunities to improve the candidate experience and enhance scheduling efficiency.
• Assist in the coordination and execution of other recruiting activities and projects as needed.
• Collaborate closely with recruiters and internal stakeholders to ensure smooth and consistent hiring processes.

Skills

Scheduling coordination

Recruiting coordination

Administrative support

Microsoft Word

Microsoft Excel

PowerPoint

ATS experience

Calendar management

Communication skills

Attention to detail

Bachelor's degree

Education

Bachelor's degree

Tools

ATS software

Job description

Aston Carter is seeking an Administrative Scheduler in Seattle, WA to support a fast-paced recruiting team. You will coordinate interviews, travel logistics, and candidate communications, maintaining accurate records and timely status updates.

The role emphasizes strong organizational skills, proficiency with Microsoft Office and ATS tools, and the ability to manage multiple calendars in a dynamic environment.