Onsite Recruiting Coordinator - Seattle

Aston Carter; Seattle (WA); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) Retirement Plan

Paid time off

Job summary

Aston Carter is seeking a Recruiting Support Associate to partner with a fast-paced recruiting team in Seattle. The role focuses on supporting the full interview process, maintaining accurate candidate records, and delivering an excellent candidate experience.

On-site in Seattle, WA, this contract position emphasizes organization, collaboration with recruiters, and seamless coordination of scheduling and administrative tasks to support a top-tier talent acquisition function.

Qualifications

• 1-3+ years of experience in a high volume scheduling/coordinating position.
• Experience working in recruiting, talent acquisition, or hiring support functions.
• Experience in administrative coordination or similar administrative support roles.
• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Experience using applicant tracking systems (ATS) or similar recruiting systems.
• Strong scheduling skills with the ability to manage multiple calendars and competing priorities.
• Effective written and verbal communication skills.
• Bachelor's degree.

Responsibilities

• Schedule interviews and phone screens by working directly with candidates and hiring managers, including arranging travel logistics for visiting candidates when needed.
• Update candidate records and job postings in applicant tracking and recruiting systems to ensure accurate and up-to-date information.
• Confirm new hires in the recruiting systems and support the completion of related administrative steps.
• Provide timely follow-up correspondence to candidates via phone and email to keep them informed of their recruiting status.
• Track recruiting activities and prepare weekly reports summarizing candidate status and pipeline progress.
• Coordinate post-interview debrief meetings and prepare or distribute debrief materials for interview teams.
• Identify and recommend opportunities to improve the overall candidate experience and increase scheduling efficiency.
• Assist with the coordination and execution of other recruiting activities and projects as needed to support the broader talent acquisition team.
• Collaborate with recruiters and internal partners to ensure a smooth and consistent process across all recruiting activities.
• Maintain a high level of professionalism and customer focus when interacting with candidates, hiring managers, and external partners.

Skills

Scheduling

Recruiting

Admin support

ATS experience

Communication

Education

Bachelor's degree

Tools

ATS systems

Microsoft Office

Job description

Aston Carter is seeking a Recruiting Support Associate to partner with a fast-paced recruiting team in Seattle. The role focuses on supporting the full interview process, maintaining accurate candidate records, and delivering an excellent candidate experience.

On-site in Seattle, WA, this contract position emphasizes organization, collaboration with recruiters, and seamless coordination of scheduling and administrative tasks to support a top-tier talent acquisition function.