Talent Acquisition Operations Coordinator (Contract, Seattle)

Aston Carter; Seattle (WA); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Paid time off (PTO)

Job summary

Aston Carter is seeking a Recruiting Coordinator to support a fast-paced talent acquisition team in Seattle. You will manage interview scheduling, candidate communications, and ATS data integrity while partnering with recruiters and internal stakeholders to ensure a smooth interview process.

Ideal candidates bring at least 1 year in a coordinating or recruiting support role, strong Microsoft Office skills, and excellent written and verbal communication.

Qualifications

• At least 1 year of experience as a recruiting coordinator or in a coordination-focused role.
• Experience in recruiting, talent acquisition, or hiring support functions.
• Experience in administrative coordination or similar administrative support roles.
• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Experience using applicant tracking systems (ATS) or similar recruiting systems.
• Strong scheduling skills with the ability to manage multiple calendars and priorities.
• Excellent written and verbal communication skills.

Responsibilities

• Schedule interviews and phone screens with candidates and hiring managers, including travel logistics.
• Update candidate records and job postings in ATS to ensure accuracy.
• Confirm new hires in recruiting systems and support onboarding steps.
• Provide timely follow-up to candidates via phone and email.
• Track recruiting activities and prepare weekly reports on pipeline progress.
• Coordinate post-interview debrief meetings and materials for interview teams.

Skills

Recruiting coordination

ATS experience

Microsoft Office

Scheduling

Communication skills

Education

Bachelor's degree

Tools

Applicant Tracking System (ATS)

Job description

Aston Carter is seeking a Recruiting Coordinator to support a fast-paced talent acquisition team in Seattle. You will manage interview scheduling, candidate communications, and ATS data integrity while partnering with recruiters and internal stakeholders to ensure a smooth interview process.

Ideal candidates bring at least 1 year in a coordinating or recruiting support role, strong Microsoft Office skills, and excellent written and verbal communication.